Assistant Manager - Facility Management

Assistant Manager

Proposed Designation -Senior Executive

Role type                         -Facility management

Reporting to                    -Manager Administration 

 

Roles and Responsibilities

Operational Management - Oversee and supervise day to day operations of all the facilities ensuring their proper functioning, maintenance and cleanliness

Compliance and safety – ensure compliance with all applicable safety, health and environment regulations 

 

Skills and experience

Communication          - excellent communication skills – written and verbal

Work experience        - 5-8 years in managing facility services - preferably in a similar size / industry

 

Key Accountabilities – 

Office administration and facility services – 

Security – resource management, deployment, utilization, billing, and compliance

Housekeeping – manpower resource management, office upkeep and maintenance, Inventory control process and billing 

Cafeteria management – upkeep and maintenance, vendor management, hygiene and compliance (FSSAI etc.)

               Inhouse events – vendor management and coordination

Meeting and training room management – maintenance and utilization / control mechanism

Office repair and maintenance – hands on experience in carrying out office repair and maintenance, (electrical, plumbing and hvac)

Asset management – PPM and AMC – record and control management

Record keeping – MIS (Budget vs actual cost, operation cost analysis, Billing and vendor account reconciliation, inventory /stock control management etc.)

Vendor management – onboarding and compliance record management

Visitor management system

Seating and space management

Labour law compliances – awareness and thorough knowledge of the documentation process for - S&E, CLRA, Form V, BOCW, time and attendance, etc.

Understanding and Awareness on Leed certification, ISO certification audit, ESG and EMS requirements, workplace safety, EMS, and OHSAS

Willingness to devote extended hour services as per business requirement (out of office hours)

Proposed Designation -Senior Executive

Role type                         -Facility management

Reporting to                    -Manager Administration 

 

Roles and Responsibilities

Operational Management - Oversee and supervise day to day operations of all the facilities ensuring their proper functioning, maintenance and cleanliness

Compliance and safety – ensure compliance with all applicable safety, health and environment regulations 

 

Skills and experience

Communication          - excellent communication skills – written and verbal

Work experience        - 5-8 years in managing facility services - preferably in a similar size / industry

 

Key Accountabilities – 

Office administration and facility services – 

Security – resource management, deployment, utilization, billing, and compliance

Housekeeping – manpower resource management, office upkeep and maintenance, Inventory control process and billing 

Cafeteria management – upkeep and maintenance, vendor management, hygiene and compliance (FSSAI etc.)

               Inhouse events – vendor management and coordination

Meeting and training room management – maintenance and utilization / control mechanism

Office repair and maintenance – hands on experience in carrying out office repair and maintenance, (electrical, plumbing and hvac)

Asset management – PPM and AMC – record and control management

Record keeping – MIS (Budget vs actual cost, operation cost analysis, Billing and vendor account reconciliation, inventory /stock control management etc.)

Vendor management – onboarding and compliance record management

Visitor management system

Seating and space management

Labour law compliances – awareness and thorough knowledge of the documentation process for - S&E, CLRA, Form V, BOCW, time and attendance, etc.

Understanding and Awareness on Leed certification, ISO certification audit, ESG and EMS requirements, workplace safety, EMS, and OHSAS

Willingness to devote extended hour services as per business requirement (out of office hours)

Proposed Designation -Senior Executive

Role type                         -Facility management

Reporting to                    -Manager Administration 

 

Roles and Responsibilities

Operational Management - Oversee and supervise day to day operations of all the facilities ensuring their proper functioning, maintenance and cleanliness

Compliance and safety – ensure compliance with all applicable safety, health and environment regulations 

 

Skills and experience

Communication          - excellent communication skills – written and verbal

Work experience        - 5-8 years in managing facility services - preferably in a similar size / industry

 

Key Accountabilities – 

Office administration and facility services – 

Security – resource management, deployment, utilization, billing, and compliance

Housekeeping – manpower resource management, office upkeep and maintenance, Inventory control process and billing 

Cafeteria management – upkeep and maintenance, vendor management, hygiene and compliance (FSSAI etc.)

               Inhouse events – vendor management and coordination

Meeting and training room management – maintenance and utilization / control mechanism

Office repair and maintenance – hands on experience in carrying out office repair and maintenance, (electrical, plumbing and hvac)

Asset management – PPM and AMC – record and control management

Record keeping – MIS (Budget vs actual cost, operation cost analysis, Billing and vendor account reconciliation, inventory /stock control management etc.)

Vendor management – onboarding and compliance record management

Visitor management system

Seating and space management

Labour law compliances – awareness and thorough knowledge of the documentation process for - S&E, CLRA, Form V, BOCW, time and attendance, etc.

Understanding and Awareness on Leed certification, ISO certification audit, ESG and EMS requirements, workplace safety, EMS, and OHSAS

Willingness to devote extended hour services as per business requirement (out of office hours)

Experience Level

Mid Level