Occupancy Planning Manager

Manager - Occupancy Planning

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking an experienced and dynamic Manager – Occupancy Planner 

 to join our space team. The ideal candidate will possess strong leadership skills, a comprehensive understanding having good communication skills, analytical skills, Proficient in Excel, power BI, dashboard creation, Auto CAD understanding.

 

Job Description – Space Manager (BlackRock)

Role Overview

• The Space Manager at BlackRock is responsible for planning, allocating, optimizing, and governing workplace space in line with business demand, workplace strategy, and global standards. The role sits within Enterprise Services and works closely with HR, FP&A, Facilities, Technology, Security, and Business Leaders to ensure effective utilization of space and a consistent employee experience.

Key Responsibilities

1. Space Allocation & Occupancy Management

• Manage desk, neighborhood, and office allocations across floors and buildings.
• Maintain accurate capacity, occupancy, and headcount data.
• Assign seating based on business need, availability, and approval governance.
• Ensure MD approval for moves and space changes, in line with policy.

2. Space Planning & Forecasting

• Receive and validate monthly and forecasted headcount data from HR and FP&A.
• Analyse occupancy, desk sharing ratios, and utilization trends.
• Prepare future‑state occupancy assessments to support growth, consolidation, or restacks

3. Move Management & Restacks

• Coordinate space planning for:
  • New hires (FTEs and CWKs)
  • Team moves and restacks
  • Flexible and fixed desking transitions
• Partner with Enterprise Services and Technology teams to execute restacks aligned to approved plans.
• Ensure move readiness and sequencing.

4. Space Management Systems & Tools

• Own and manage Accordant, BlackRock’s space management system.
• Maintain accurate neighbourhood, desk, and capacity data.
• Support Map view / desk booking integrations for employee use.
• Perform audits and validations of system data

5. Stakeholder & Business Engagement

• Share space allocations, floor plans, and forecasts with Functional Leads.
• Partner with leaders to determine fixed vs. shared desking needs.
• Act as the primary point of contact for space‑related planning queries.

6. Governance, Compliance & Standards

• Ensure space planning adheres to:
  • Enterprise Services governance
  • Information barrier requirements
  • Flexible desking standards
• Maintain audit readiness for space data and approvals.

 

 

7. Coordination & Operational Readiness

• Coordinate with:
  • IT / Deskside teams for system readiness
  • Security for badge access
  • Mailroom for onboarding kits
  • FM teams for signage, lockers, and site readiness
• Support go‑live activities for new layouts and desk booking

Key Skills & Capabilities (explicitly reflected in materials)

• Strong understanding of space planning, occupancy management, and flexible desking
• Strong data validation and analytical capability for headcount and utilization
• CAD Proficient
• Experience with enterprise space tools
• Stakeholder management across HR, FP&A, Facilities, and business teams
• Governance‑driven execution and attention to compliance
  
  

Role Alignment to Workplace Strategy

• The Space Manager directly supports BlackRock’s workplace strategy by:

• Enabling flexible and scalable workplace models
• Optimizing space utilization and cost efficiency
• Supporting employee experience through structured planning
• Providing data‑led inputs for future workplace decision

 

Sound like you? To apply you need to have:

 

Mastery in the field

You should have earned an experience of more than 6-8 years in Space Planning. Person having good communication skills, analytical skills, Proficient in Excel, power BI, dashboard creation, Auto CAD understanding. Worked in large corporates & managed seating planning of more than 2000 numbers.at on elocation.

 

What we can do for you:

 

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

 

Apply today!

Location:

On-site –Gurugram, HR

Scheduled Weekly Hours:

40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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