Billing Executive

Projects – Contract Administration

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Airports Holding Limited: Adani Airports Holding Limited is reshaping the aviation landscape, transforming airports into dynamic hubs of connectivity, innovation, and service excellence. By prioritizing passenger experience, leveraging state-of-the-art technology, and enhancing operational efficiency, we are redefining airport infrastructure across India. Our vision is to create world-class airports that serve as gateways to regional development and global connectivity, positioning Adani Airports as a leader in the aviation sector with a focus on sustainable growth and community impact.

Job Purpose: Executive - Billing handles the daily progress verification, progress reporting and processing of invoices, ensures accurate data entry, and supports financial reconciliation within the vertical. This role involves preparing and issuing detailed invoices, reviewing contracts for billing accuracy, maintaining billing system functionality, and resolving billing queries to uphold financial accuracy and streamline billing operations.

Support in Billing and Invoicing:

Ensure Certifying invoices entails previewing and confirming detailed invoices of various agencies based on milestones and agreed payment schedules, ensuring that each invoice accurately reflects the terms of the contract.

Thorough reviews and validation of billing details, confirming that all information is correct and compliant with contractual obligations to facilitate smooth payment processing.

Billing Data Entry:

Managing billing data entry requires accurately inputting billing information into financial systems, including details such as project codes, amounts, and payment terms.

Ensure precise data entry to maintain the integrity of financial records and ensure the smooth processing of invoices and payments, reducing errors and improving financial tracking.

Verification of Contractor and Vendor Work done and Bills:

Cross-check invoices against project documentation, such as work orders, material delivery notes, and progress reports.

Ensure all required documentation is attached to invoices before submission for approval.

Coordinate with site teams to verify that the quantity and quality of work completed align with billed amounts.

Contract Review:

Contract review involves analyzing contract terms related to billing and invoicing to ensure alignment with the agreed-upon terms and conditions. This includes understanding specific clauses related to payment schedules and deliverables, ensuring that all invoicing practices comply with contractual requirements and accurately reflect the terms of the agreement.

System Maintenance and Support:

Managing system maintenance and support requires overseeing the operational functionality of billing software, addressing technical issues, and performing routine updates.

Troubleshooting software problems, ensuring system performance, and maintaining the integrity of billing operations to ensure that the invoicing process runs smoothly and efficiently.

Handling Billing Queries:

Providing clear and detailed responses to billing-related questions, managing discrepancies, and ensuring effective communication to maintain smooth financial transactions and address any issues promptly.

Manage disputes, clarify billing details, and provide timely and accurate information to ensure effective communication and resolution of any issues, thereby maintaining a smooth and efficient billing process.

 

Key Stakeholders - Internal:

Lead - Contracts Administration

Functional Heads

Finance Department

Project Head

IT Department

Operations Team

HR Department

Legal Team

Maintenance Team

Internal Auditors

Key Stakeholders - External:

Civil Aviation Authority

Local Government Bodies

Suppliers

External Auditors

Construction Contractors

Design Consultants

Regulatory Agencies

Community Representatives

Independent Engineers

AAI

 

Educational Qualifications:

Diploma or Bachelor’s degree in Finance, Accounting, Business Administration or a related field

Work Experience:

8+ years of experience in a billing, invoicing, or finance-related role, preferably in construction or infrastructure projects.

Familiarity with construction billing systems, including SAP, Oracle, or equivalent software.

Experience Level

Senior Level