Receptionist / Front Office Executive

A front office executive is a crucial administrative role responsible for being the first point of contact for a company. They manage the reception area, greet visitors, handle phone calls and emails, and perform various administrative tasks to support the organization. Key duties include scheduling appointments, managing mail, maintaining office supplies, and ensuring a positive first impression for clients and guests. 

Key responsibilities

• Client and visitor management: Welcoming guests, answering questions, and directing them to the appropriate personnel or department.
• Communication: Answering and redirecting phone calls, responding to emails, and handling all incoming and outgoing mail.
• Administrative support: Performing tasks like data entry, filing, creating documents, and keeping records up to date.
• Office coordination: Monitoring and ordering office supplies, ensuring office equipment is working correctly, and managing the reception area to maintain a professional and welcoming environment.
• Financial tasks: Some roles may include basic bookkeeping and issuing invoices.