Secretary / Executive Assistant

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the Founder. The ideal candidate will manage schedules, coordinate with senior stakeholders, follow up on key projects, and ensure seamless day-to-day execution so the Founder can focus on strategic growth.

This role requires exceptional communication skills, attention to detail, discretion, and the ability to handle multiple priorities simultaneously.

Key Responsibilities

Executive Support

* Manage the Founder’s calendar and appointments.

* Coordinate meetings, travel, and itineraries.

* Prepare meeting agendas and record minutes.

* Ensure timely follow-up on action items.

Communication

* Draft professional emails, WhatsApp messages, presentations, and official letters.

* Coordinate with government officials, business partners, vendors, and internal teams.

* Screen calls and prioritize communication.

Project Coordination

* Track ongoing business initiatives and deadlines.

* Coordinate with different departments to ensure execution.

* Maintain project trackers and prepare weekly status reports.

Research & Documentation

* Conduct market research.

* Prepare reports, presentations, and briefing notes.

* Organize digital files and confidential documents.

Administrative Management

* Manage expense records and reimbursements.

* Coordinate events and meetings.

* Handle confidential information with complete discretion.

Founder Support

* Remind the Founder about important follow-ups.

* Track commitments and pending tasks.

* Assist in personal scheduling whenever required.

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Skills Required

* Excellent spoken and written English

* Strong MS Excel, Word & PowerPoint skills

* Comfortable using AI tools like ChatGPT

* Google Workspace proficiency

* Strong internet research skills

* Excellent coordination ability

* Professional etiquette

* High attention to detail

* Ability to work under pressure

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Preferred Qualifications

* Graduate (MBA preferred but not mandatory)

* 2–5 years experience as Executive Assistant/Founder’s Office/Project Coordinator

* Experience working directly with CXOs is an advantage

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Personality Traits

* Highly organized

* Smart communicator

* Fast learner

* Resourceful

* Positive attitude

* Problem solver

* High ownership

* Trustworthy

* Calm under pressure