Office Administrator

1.           Take the following action on receipt of Tax Invoice/ Dr or Cr Note:-

a.           Check if the calculation of total is worked out correctly.

b.           Tally the rate with the approved rates sanctioned by PTS for the specific vendor for each product.

c.            Reduce the amount in the Dr Note.

d.           Pass the bill for payment.

e.           Forward the photo of the bill to the accounts department of PTS to make NEFT to the vendor/fabricator.

2.           Check with the accounts department of PTS if all payments, approved by warehouse have been made.

3.           On receipt of confirmation from the transporter for receipt of stores, inform accounts department of PTS to make payment to the transporter to release the stores.

4.           On confirmation of payment to transporter, send a representative with proper authorisation to collect the stores.

5.           Keep a copy of all vouchers for audit.

6.           After receipt of stock and preparation of proper invoice, release 90% of the payment within a week of receipt of goods to vendor.

7.           Reconcile the statement of accounts of vendors and fabricators annually to clear their dues.