Secretary / Executive Assistant

Job DescriptionPosition Title:Junior / Senior Executive Assistant – Director’s Office (Office Coordinator)

Company:Celes’tile

https://www.celestile.com/contact.html

About the Company:Celes’tile is a premium brand in luxury tiles and home décor, committed to delivering innovative and high-quality solutions. We are currently seeking a dynamic and professional Executive Assistant to support the Director and ensure seamless execution of administrative and operational functions.

• Job Location:Work Location: Shamshabad, Hyderabad
• Interview Location: Celes’tile, Madhapur

Reporting To:Director

Employment Type:Full-Time

• Candidate Profile:Gender Preference: Female candidates preferred
• Age Criteria: 25 – 35 years
• Experience: 1 – 5 years in Executive Assistance / Office Administration
• Languages: Proficiency in English, Hindi, and Telugu (Mandatory)
• Relocation: Candidates must be willing to relocate to Shamshabad or reside nearby
• Joining: Immediate joiners preferred
• Knowledge on Google sheets and Google forms

Position Summary:The Executive Assistant will provide high-level administrative and operational support to the Director. The role requires a high degree of professionalism, confidentiality, strong coordination skills, and the ability to manage multiple priorities efficiently.

• Key Responsibilities:1. Executive SupportManage and maintain the Director’s calendar, appointments, and travel schedules
• Prepare and review correspondence, presentations, reports, and official documents
• Coordinate meetings including agenda preparation, minutes of meeting (MoM), and follow-ups
• Handle travel arrangements including flights, accommodation, and logistics
• Support business initiatives such as store launches, exhibitions, and special projects
• Maintain strict confidentiality of sensitive information
• 2. Communication & Stakeholder ManagementAct as a primary point of contact for internal and external stakeholders
• Manage calls, emails, and professional correspondence on behalf of the Director
• Ensure timely communication and coordination across departments, clients, and vendors
• 3. Office Coordination & AdministrationOversee day-to-day office operations and administrative activities
• Manage office supplies, inventory, and facility coordination
• Support HR functions including onboarding, documentation, and employee coordination
• Maintain organized records, documentation, and filing systems
• 4. MIS & ReportingAssist in preparing MIS reports, data tracking, and analysis
• Perform data entry and maintain reporting accuracy
• Support ad hoc assignments and projects as directed by management
• Key Competencies:Strong organizational and multitasking skills
• Excellent verbal and written communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of discretion, integrity, and attention to detail
• Ability to work independently and meet deadlines
• Proactive, adaptable, and solution-oriented approach
• Qualifications:Bachelor’s degree in Business Administration, Management, or related field (Preferred)
• Prior experience supporting senior management / Director is an added advantage
• Compensation:₹30,000 – ₹40,000 per month (Based on experience and interview assessment)
• Work Schedule:6 days a week (Full-time, office-based role)
• May require occasional support for offsite events
• Benefits:Health Insurance
• Provident Fund
• Mobile/Cell Phone Reimbursement
• Additional Requirements:Candidate must be willing to commute or relocate to Shamshabad before joining
• Strong working knowledge of MS Excel (including formulas) is essential
• Ability to handle follow-ups, backend coordination, and confidential information efficiently

How to Apply:Interested candidates may contact:

8008003232

hr@celestile.com,edward@celestile.com