Front Office Executive Cum Admin

Job Title: Front Office Executive Cum Admin

Roles & Responsibilities:

•  Welcome clients and visitors professionally and create a positive first impression.
•  Manage the front desk and ensure smooth day-to-day reception operations.
•  Answer and direct phone calls, emails, and walk-in inquiries to the appropriate department.
•  Guide clients regarding the company's services and appointment process.
•  Coordinate with the sales team regarding new walk-in clients, inquiries, and follow-ups.
•  Maintain accurate client records, databases, and documentation.
•  Prepare client agreements and ensure all required details are completed correctly.
•  Collect, verify, and organize client documents before forwarding them to the concerned team.
•  Maintain confidentiality of client information and company records.
•  Handle courier dispatches, deliveries, and document tracking.
•  Receive, sort, and distribute incoming mail and correspondence regarding client agreements.
•  Monitor office cleanliness and ensure the reception and common areas are neat and presentable.
•  Coordinate with housekeeping and vendors for office maintenance and basic administrative requirements.
•  Maintain office supplies and stationery inventory and place orders when required.
•  Assist HR in filing, scanning, photocopying, and maintaining physical and digital records.
•  Prepare daily, weekly, or monthly reports related to client visits, inquiries, and administrative activities.
•  Follow up with the Admin and Legal team for agreement documents, scheduling, and agreement completion as instructed.
•  Support management with general administrative tasks and office coordination.
•  Ensure compliance with company policies and standard operating procedures.
•  Handle basic customer concerns professionally and escalate complex issues to the concerned department.
•  Maintain visitor registers and employee attendance and movement records.
•  Perform any other administrative or operational responsibilities assigned by management.

Required Skills: 

•  Good verbal and written communication skills.
•  Strong interpersonal and client-handling skills.
•  Soft-spoken, polite, and professional demeanor.
•  Pleasant personality with a positive attitude.
•  Basic computer knowledge (MS Office, Email, and Internet).

Working Days: Monday – Saturday

Working Hours: 10:00 AM – 6:30 PM**

Job Location: Kansas Overseas Careers Pvt. Ltd. Kamala Towers, 2nd Floor, Near Rasoolpura Metro Station, Begumpet, Hyderabad.

Contact HR:7075759251