Human Resource Administrator

Job Description: Human Resource & Administration Officer

Job Summary

We are seeking an organized Human Resource & Administration Officer to manage company administration, oversee financial payroll disbursements, enforce internal policies, and streamline staffing schedules. You will serve as the operational backbone of the company, bridging the gap between talent acquisition, workforce management, and workplace compliance.

Core Responsibilities

🏢 Company Administration

• Manage daily office operations, facility maintenance, and workplace safety protocols.
• Oversee vendor relationships, procurement of office supplies, and administrative budgets.
• Maintain digital and physical employee records, ensuring strict data confidentiality.
• Coordinate corporate travel bookings, company events, and internal logistics.

📜 Policy Implementation

• Standardize and implement workplace policies across all departments.
• Ensure company practices align with current local labor laws and regulations.
• Conduct regular orientation sessions to educate staff on policy updates.
• Monitor compliance with code of conduct, dress code, and safety guidelines.

🤝 Conflict Resolution

• Serve as the first point of contact for all employee grievances.
• Conduct fair, neutral, and confidential investigations into workplace disputes.
• Mediate disagreements between team members to restore professional working dynamics.
• Document all disciplinary actions, resolution agreements, and incident reports.

📅 Leave Management & Shift Rosters

• Oversee the leave tracking system for casual, medical, and statutory time off.
• Verify leave requests against employee balances and departmental coverage needs.
• Design and publish weekly or monthly employee shift schedules.
• Coordinate shift swaps, emergency coverage, and track overtime hours.

💰 Payroll & Salary Disbursement

• Gather and verify all monthly attendance, leave, and overtime inputs.
• Process end-to-end monthly payroll, ensuring correct tax deductions and statutory compliance.
• Coordinate with the bank or finance team for timely salary disbursement and transfer.
• Issue pay slips and resolve any employee queries regarding salaries or deductions.

👥 Hiring Coordination

• Partner with the core talent acquisition HR team to understand upcoming staffing needs.
• Coordinate interview scheduling between external candidates and internal department heads.
• Assist in rolling out offer letters and preparing onboarding kits for selected candidates.
• Facilitate the initial HR-admin induction for new hires on their first day.

Job Requirements

Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: 2-3 years of proven experience handling both HR administration and core payroll operations.

Technical & Soft Skills

• Proficiency with payroll tools, attendance tracking software, and Microsoft Excel.
• Comprehensive understanding of local labor laws, payroll taxes, and statutory compliance.
• Exceptional mediation skills with high emotional intelligence.
• Strong organizational skills to manage complex shift matrixes and hiring pipelines.