Invoicing Administrator

Invoicing Administrator

Our Company

We’re Hitachi Vantara, the data foundation trusted by the world’s innovators. Our resilient, high-performance data infrastructure means that customers – from banks to theme parks ­– can focus on achieving the incredible with data.   

If you’ve seen the Las Vegas Sphere, you’ve seen just one example of how we empower businesses to automate, optimize, innovate – and wow their customers. Right now, we’re laying the foundation for our next wave of growth.  We’re looking for people who love being part of a diverse, global team – and who get excited about making a real-world impact with data.

The role

The Invoicing Administrator is responsible for ensuring accurate and timely generation, validation, and distribution of customer invoices. This role supports the Order-to-Cash (OTC) process by collaborating with cross-functional teams to resolve billing issues, maintain data integrity, and improve invoicing efficiency.

Key Responsibilities:
- Generate and validate customer invoices based on contractual terms and service delivery.
- Ensure timely distribution of invoices to clients via appropriate channels.
- Reconcile billing data with financial systems and resolve discrepancies.
- Collaborate with Sales, Customer Service, and Finance teams to address invoicing queries.
- Maintain accurate records of billing activities and support audit requirements.
- Monitor and report on invoicing KPIs and aging reports.
- Assist in process improvement initiatives to enhance billing accuracy and efficiency.
- Support month-end and year-end closing activities related to invoicing.
- Able to work under pressure especially during quarter-end months due to high volume of invoices and requests from stakeholders.

What you’ll bring

Qualifications:
- Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
- 2+ years of experience in billing, invoicing, or accounts receivable.
- Proficiency in ERP systems (preferably Oracle) and Microsoft Office.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and organizational abilities.
- Effective communication and interpersonal skills.

Preferred Skills:
- Experience in a shared services or multinational environment.
- Familiarity with automated invoicing tools and digital workflows.
- Knowledge of revenue recognition principles and compliance standards.

About us   We’re a global team of innovators. Together, we harness engineering excellence and passion for insight to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can a make positive impact on their industries and society. If you believe that innovation can inspire the future, this is the place to fulfil your purpose and achieve your potential. #LI-SS4

 

Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.

Experience Level

Mid Level