Personal Assistant

Job description

Company : Mangatrai Jewellers

Position : Personal Assistant to (MD)

Experience : 0 - 5 Years

Location : Punjagutta, HYD. - work from office

Weekoff : Sunday off

Timings : 10am - 8pm

Job Summary

We are looking for a highly organized, proactive, and dependable Executive Assistant to support the Managing Director. The ideal candidate should possess exceptional follow-up skills, excellent coordination abilities, and the capability to manage multiple priorities in a fast-paced environment. This role requires handling confidential information, coordinating with internal teams, ensuring timely execution of tasks, and acting as a key communication bridge between the MD and various stakeholders.

Key Responsibilities

• Manage the MD's calendar, appointments, meetings, and travel arrangements.
• Track and follow up on all action items assigned by the MD across departments.
• Coordinate with internal teams to ensure timely completion of tasks and projects.
• Prepare reports, presentations, meeting agendas, and MOM (Minutes of Meeting).
• Draft professional emails, letters, and business correspondence.
• Handle confidential documents and sensitive business information with discretion.
• Conduct internet research and compile business insights whenever required.
• Organize meetings, record action points, and monitor execution.
• Maintain trackers, schedules, and documentation for ongoing projects.
• Support the MD in administrative, operational, and coordination activities.
• Handle personal coordination tasks of the MD whenever required.

Desired Candidate Profile

• Graduate in any discipline.
• 0 - 5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role supporting senior management.
• Excellent follow-up and organizational skills.
• Strong verbal and written English communication.
• Advanced knowledge of MS Excel, Word, PowerPoint, and Google Workspace.
• Ability to multitask and prioritize effectively.
• High level of integrity, confidentiality, and professionalism.
• Strong interpersonal and stakeholder management skills.
• Proactive attitude with excellent problem-solving abilities.

Preferred Skills

• Calendar Management
• Executive Coordination
• Follow-up & Task Tracking
• Meeting Coordination
• Travel Management
• Email & Business Correspondence
• Microsoft Excel & Documentation
• Administrative Support