Receptionist cum Office Admin Assistant

Employment Type

Full-Time

Work Location

Office-Based

Reporting To

Administration Manager / HR Manager / Management

Role Summary

We are looking for a professional, well-presented, and service-oriented Corporate Office Receptionist to serve as the first point of contact for visitors, employees, clients, candidates, vendors, and business associates. The role ensures a welcoming office environment, workplace hygiene, hospitality, office administration, vendor coordination, executive assistance, and smooth day-to-day operations.

Key Responsibilities

• Welcome visitors and manage reception.

• Maintain reception and meeting rooms.

• Monitor office hygiene and coordinate housekeeping.

• Coordinate pantry, refreshments, hospitality, bouquets, welcome kits, and food orders.

• Manage petty cash and office-related expenses.

• Procure office supplies, stationery, pantry, and housekeeping materials.

• Coordinate with vendors and maintain vendor records, invoices, and administrative documents.

• Address employee facility concerns and ensure timely resolution.

• Maintain visitor logs, courier records, office purchases, and administrative documentation.

• Assist senior leadership with meetings, travel, appointments, and confidential correspondence.

• Support HR with interviews, onboarding, and employee engagement activities.

• Perform any other responsibilities assigned by the Reporting Manager.

Must-Have Skills

Excellent communication, customer service, MS Office, multitasking, vendor coordination, office administration, professionalism, confidentiality, documentation, interpersonal skills.

Good-to-Have Skills:

Petty cash management, procurement, facility management, hospitality, executive assistance, event coordination, budgeting exposure.

Qualifications

Diploma / Bachelor's Degree in any discipline. Certifications in Administration or Hospitality are an added advantage.

Experience

0–3 years in Reception, Front Office, Administration, or similar role. Freshers with excellent communication may also be considered.

Key Competencies

Professionalism, Communication, Time Management, Attention to Detail, Teamwork, Hospitality, Accountability, Problem Solving.

Performance Indicators

Visitor experience, office cleanliness, timely procurement, accurate petty cash records, vendor management, leadership support, employee satisfaction