Secretary / Executive Assistant

JOB TITLE: Personal Assistant / Operations Coordinator

LOCATION: Hyderabad

EMPLOYMENT TYPE: Full-Time

ABOUT THE ROLE

We are looking for a smart, reliable, and organized person to work closely with the Founder and support both business and personal activities. This is a hands-on role that involves coordinating factory work, following up with vendors and customers, managing schedules, handling documentation, conducting research, and assisting with day-to-day tasks.

The ideal candidate should be proactive, detail-oriented, comfortable using computers, and willing to learn new things.

KEY RESPONSIBILITIES:

Business & Factory Support

• Follow up with suppliers, vendors, and customers

• Track purchase orders, deliveries, and dispatches

• Maintain records and update trackers

• Coordinate with factory staff and service providers

• Assist in preparing quotations, reports, and documents

• Support certification, compliance, and administrative activities

• Follow up on pending tasks and deadlines

Administrative Support

• Manage calendar and appointments

• Schedule meetings and maintain meeting records

• Organize files, documents, and emails

• Book travel, hotels, and transportation when required

• Maintain expense and payment records

Research & Coordination

• Research suppliers, products, services, and business opportunities

• Collect information and prepare summaries

• Coordinate with different stakeholders to complete tasks on time

Personal Assistance

• Manage appointments and reminders

• Assist with personal errands and coordination tasks when required

• Handle miscellaneous tasks assigned by the Founder

SKILLS REQUIRED

• Good communication skills in English and Telugu

• Good computer skills (MS Excel, Word, Google Sheets, Email)

• Ability to follow up and get work completed

• Good organizational and time management skills

• Attention to detail

• Ability to handle multiple tasks at the same time

• Willingness to learn and take responsibility

PREFERRED QUALIFICATIONS

• Graduate in any field

• 1–5 years of experience in administration, operations, coordination, customer support, or assistant roles

• Freshers with excellent communication and organizational skills may also apply

WHAT WE ARE LOOKING FOR

• Honest and trustworthy

• Responsible and dependable

• Positive attitude

• Takes initiative without waiting for constant instructions

• Comfortable working in a fast-moving environment

• Ready to handle both business and personal coordination tasks

SALARY

Based on experience and skills.

HOW TO APPLY

Please send your resume along with a short introduction about yourself and why you are interested in this role.