Senior Executive - Security and Administrative Operations

Sr Executive-Admin

Area(s) of responsibility

Role & responsibilities:

1. Site Security Operations & Guard Force Management

• Day‑to‑day supervision of security manpower deployment, shift rosters, and attendance controls.
• First‑level monitoring of security guard performance, post instructions, and discipline.
• Ensure post-wise deployment adherence as per approved security layout.
• Regular review of incident registers, visitor logs, vehicle movement registers, and briefing books.
• Conduct toolbox talks and refresher briefings for guards on SOPs, emergency response, and conduct.
• Coordinate with agencies for replacement, escalation handling, and shortage management.
• Act as the first responder for security incidents, escalations, and campus-level issues.
• Support surprise checks, night audits, and vulnerability assessments.

2. Access Control, Badging & Surveillance Oversight

• Operational ownership of Access Control Systems & CCTV monitoring on a daily basis.
• Ensure timely activation/deactivation of employee, vendor, and contractor access.
• Maintain access card inventory, accountability, and periodic reconciliation.
• Ensure CCTV uptime, retention compliance, and footage availability during audits/investigations.
• Maintain audit-ready documentation for ISMS, client audits, and internal security reviews.
• Coordinate with OEMs/vendors for AMC handling, breakdown resolution, and system upgrades.
• Support data access requests from HR, Legal, InfoSec, and Management with proper approvals.
• Perform periodic access reviews and privilege validation.

C. SEZ Compliance, Documentation & Regulatory Liaison

• End‑to‑end handling of SEZ documentation including Gate Passes, DTA, BOE, TR, and Free Forms.
• Coordinate with CHA and logistics teams for compliant material movement.
• Maintain SEZ registers and records for inspections and audits.
• Liaison with SEZ authorities for routine compliance, inspections, and clarifications.
• Support VIP / Expat entry approvals, badge issuance, and movement permissions within SEZ.
• Track validity and renewals of SEZ approvals, authorizations, and related licenses.
• Ensure timely submission of returns and responses as required by SEZ/STPI authorities.

D. Cross‑Functional & Governance Responsibilities

• Support internal, external, client, ISO, and ISMS audits with documentation and walkthroughs.
• Participate in emergency preparedness, drills, and incident investigations.
• Assist in policy implementation, SOP updates, and compliance awareness initiatives.
• Prepare and consolidate MIS inputs for security, access, SEZ, and facilities operations.
• Coordinate with Facilities, Transport, EHS, HR, IT, and InfoSec teams for integrated operations.
• Ensure policy adherence for female employee safety, late‑night working, and escort norms.

 

Experience Level

Senior Level