Secretary / Executive Assistant

Who We Are:

Altagic is building a high-performance ecosystem of brands and ventures across E-commerce, Marketing, Technology, and Growth. We move fast, leverage AI extensively, and focus on execution over bureaucracy. Our team works remotely, collaborates globally, and thrives on ownership, innovation, and continuous improvement.

Why This Role Matters:

As an Executive Assistant - Founder's Office, you will serve as the founder's right hand, ensuring priorities stay aligned, operations run smoothly, and critical initiatives move forward without delays. This is not a traditional assistant role, you're expected to think ahead, solve problems proactively, leverage AI tools for efficiency, and act as a force multiplier for leadership.

What You'll Be Doing:

• Calendar & Priority Management: Manage the founder's schedule, meetings, follow-ups, and priorities to maximize productivity.
• Executive Communication: Draft, review, and coordinate professional emails, reports, presentations, and internal communications.
• AI-Powered Productivity: Utilize AI tools such as ChatGPT, Claude, Gemini, and other automation platforms to streamline workflows, research, documentation, and decision-making.
• Project Coordination: Track ongoing projects across departments, ensure accountability, and follow up on deliverables and deadlines.
• Research & Analysis: Conduct market research, competitor analysis, business intelligence gathering, and prepare concise summaries for leadership.
• Process Optimization: Identify inefficiencies and implement systems, automations, and SOPs that improve operational effectiveness.
• Stakeholder Management: Coordinate with internal teams, external partners, vendors, and senior leadership to ensure seamless execution.
• Confidential Operations: Handle sensitive information with professionalism, discretion, and a high degree of confidentiality.

Who You Are:

• Experienced: 2+ years of experience as an Executive Assistant, Founder's Office Associate, Chief of Staff Associate, Operations Coordinator, or similar role.
• Communicative: Exceptional verbal and written English communication skills with strong attention to detail.
• AI-Savvy: Comfortable using AI tools for research, writing, analysis, task management, and productivity enhancement.
• Organised: Highly structured, proactive, and capable of managing multiple priorities simultaneously.
• Resourceful: Able to independently find solutions, anticipate challenges, and drive outcomes with minimal supervision.
• Tech-Savvy: Comfortable working with productivity tools such as Google Workspace, Slack, or similar platforms.
• Reliable: Maintains confidentiality, demonstrates professionalism, and consistently delivers high-quality work.
• Remote-Ready: Thrives in a fast-paced remote environment and is available to join immediately.