Secretary / Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide strategic and administrative support to senior management. The ideal candidate should possess strong analytical skills, excellent client communication abilities, and a good understanding of marketing concepts. This role requires the ability to manage multiple priorities, prepare business reports, coordinate with internal and external stakeholders, and support business growth initiatives.

Key Responsibilities

• Provide executive and administrative support to senior management.
• Prepare, analyze, and present business reports, dashboards, and MIS using Excel and other reporting tools.
• Collect, interpret, and analyze business data to support decision-making.
• Coordinate with clients, resolve queries, and maintain strong professional relationships.
• Schedule meetings, prepare agendas, record minutes, and follow up on action items.
• Assist in planning, coordinating, and executing marketing campaigns and promotional activities.
• Conduct market research, competitor analysis, and customer insights.
• Prepare presentations, business proposals, and management reports.
• Coordinate with cross-functional teams to ensure timely execution of projects.
• Maintain confidential records, documents, and business correspondence.
• Track project progress and ensure timely completion of assigned tasks.
• Perform any other responsibilities assigned by management.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Marketing, Commerce, or a related field.
• MBA will be an added advantage.
• Experience3–6 years of experience as an Executive Assistant, Business Analyst, MIS Executive, or similar role.
• Experience in client handling and business coordination is mandatory.
• Experience in marketing support or business development will be preferred.

Required Skills

• Advanced MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Power Query, Charts, Dashboards)
• Strong data analysis and reporting skills
• Excellent communication and presentation skills
• Client relationship management
• Good understanding of marketing principles and market research
• Strong organizational and time management skills
• Ability to maintain confidentiality and professionalism
• Problem-solving and decision-making abilities
• Proficiency in Microsoft PowerPoint, Word, and Outlook
• Knowledge of Power BI or Google Looker Studio will be an added advantage

Key Competencies

• Analytical Thinking
• Attention to Detail
• Business Acumen
• Multitasking Ability
• Communication & Interpersonal Skills
• Leadership Support
• Client-Centric Approach
• Time Management
• Adaptability and Initiative

Preferred Candidate Profile

• Self-motivated and proactive professional.
• Strong business and analytical mindset.
• Ability to work under pressure and meet deadlines.
• Excellent coordination and stakeholder management skills.
• Positive attitude with a high level of ownership and accountability.