Administration Manager

The Manager is responsible for overseeing the smooth functioning of branch administrative operations, facility maintenance, procurement activities, vendor coordination, and general office administration. The role ensures efficient support services, cost control, workplace safety, and uninterrupted branch operations.

Administration & Office Management

• Manage day-to-day branch administrative activities.
• Ensure proper upkeep and smooth functioning of office facilities.
• Maintain office discipline, housekeeping, and workplace standards.
• Coordinate travel arrangements, accommodation, and logistics when required.
• Maintain records related to administration and branch assets.

Facility Management

• Oversee maintenance of office infrastructure, equipment, electrical systems, air conditioning, furniture, and utilities.
• Coordinate with maintenance vendors for repairs and preventive maintenance.
• Ensure compliance with health, safety, and security standards.
• Monitor utility consumption and implement cost-control measures.
• Handle branch safety and emergency preparedness requirements.

Procurement & Purchase

• Manage procurement of office supplies, stationery, furniture, and equipment.
• Obtain quotations, negotiate prices, and coordinate with vendors.
• Ensure timely purchasing while maintaining cost efficiency.
• Maintain inventory and stock records.
• Process purchase orders and coordinate approvals as per company policy.

Vendor Management

• Identify and manage service providers and contractors.
• Monitor vendor performance and service quality.
• Ensure timely renewal of AMC contracts and service agreements.
• Verify vendor bills and coordinate payment processing.

Asset & Inventory Management

• Maintain records of fixed assets and office equipment.
• Conduct periodic inventory checks.
• Ensure proper tagging, tracking, and maintenance of company assets.

Compliance & Support

• Ensure adherence to company administrative policies and procedures.
• Support HR and operations teams in branch-related activities.
• Assist management in branch expansion or relocation activities if required. 

Desired Skills

• Strong administrative and coordination skills
• Vendor and facility management experience
• Negotiation and procurement skills
• Good communication and interpersonal abilities
• Budgeting and cost-control understanding
• Problem-solving and multitasking capabilities
• Knowledge of MS Office and administrative documentation