Field Operations & Administration Executive

Key Roles & Responsibilities

* Coordinate daily administrative activities across departments.

* Maintain office records, files, and documentation.

* Assist in preparing reports, presentations, and official correspondence.

* Ensure proper maintenance of office assets and administrative resources.

Institutional Coordination

* Coordinate with schools, colleges, universities, vendors, and external organizations.

* Schedule meetings, appointments, and institutional visits.

* Maintain professional relationships with educational institutions and external stakeholders.

* Follow up on pending communications and official requirements.

 Field Operations

* Visit schools, colleges, government offices, and other institutions for official assignments.

* Coordinate the installation of biometric attendance devices and ensure proper functioning.

* Supervise the installation of office branding materials, banners, standees, and promotional displays as per approved specifications.

* Verify execution quality and submit completion reports.

 Government & Compliance Support

* Assist during government inspections, audits, and compliance visits.

* Coordinate documentation required during inspections.

* Liaise with concerned departments to ensure timely compliance.

Data Management

* Collect information and data from institutions and external agencies.

* Maintain digital and physical records accurately.

* Perform data entry and database updates.

* Prepare reports as assigned by management.

 Communication & Coordination

* Make official calls for coordination, scheduling, and follow-ups.

* Coordinate with internal teams and external agencies for administrative requirements.

* Ensure timely communication between departments and management.

Vendor & Facility Coordination

* Coordinate with vendors for office supplies, maintenance, repairs, and installations.

* Monitor office facilities and report maintenance requirements.

* Support the smooth functioning of office infrastructure and utilities.

Event & Activity Coordination

* Assist in organizing official meetings, training sessions, employee engagement activities, and institutional events.

* Coordinate logistics and administrative arrangements for company programs.

 Required Qualifications

* Bachelor's degree in any discipline.

* Freshers or candidates with 1–3 years of experience in Administration, Operations, or Coordination roles are preferred.

Required Skills

* Strong communication and interpersonal skills.

* Good organizational and coordination abilities.

* Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

* Ability to manage multiple tasks efficiently.

* Basic documentation and reporting skills.

* Problem-solving and time management skills.

* Willingness to travel for official work when required.