Secretary / Executive Assistant

About the Role:

Are you highly organized, strict with timelines, and excellent at managing schedules? We are looking for a sharp, smart, and highly disciplined Executive Assistant (EA) to work directly with our MD.

Your main job is to manage the MD's daily schedule, handle company documentation, and make sure the internal team finishes their tasks on time.

What You Will Do Daily (Key Responsibilities):

• Calendar Management: Handle the Founder’s daily diary and meetings. Protect his focus hours from unnecessary disturbances.
• Team Follow-ups: Attend important meetings, write down decisions (Minutes of Meeting), and strictly follow up with team leaders to ensure work gets completed on time.
• Meeting Planning: Organize weekly and monthly company review meetings. Make sure all department heads submit their data reports beforehand.
• File & Document Management: Keep all company files, legal contracts, and approvals perfectly organized and ready for instant search.
• Daily Updates: Give clean morning and evening briefings to the Founder about daily priorities and pending tasks.

Our Strict Operating Rules (Must Fit You):

• No Agenda, No Meeting: You will ensure no internal meeting happens without a clear agenda ready.
• Strict Confidentiality: You will handle highly sensitive data (like salaries and legal matters). Zero tolerance for leaks.
• High-Risk Gatekeeping: You must protect the Founder's time, only disturbing him for major issues like urgent cash, legal matters, or VIP client delivery risks.
• Task Ownership: You must ensure every team task has a clear owner name, a deadline, and proof of completion before closing it.

Who Can Apply?

• Graduate/Post-Graduate with 3–5 years of solid experience as an Executive Assistant, Personal Assistant, or Operations Coordinator for a Promoter or Director.
• Superb communication skills (Written and Verbal English).
• Strong command over Google Calendar, Excel/Word, and WhatsApp Business.
• An assertive personality who can confidently follow up with senior managers for work deadlines.
• Candidates residing in or willing to relocate to Jaipur.