Secretary / Executive Assistant

Role Summary

We are hiring Executive Assistants for multiple client organizations across Jaipur (The specific location and client details will be shared after telephonic interview). The role is suitable for candidates who are proactive, well-organized, strong in communication, and capable of supporting senior management in daily coordination, follow-ups, presentations, scheduling, travel planning, and basic reporting.

The ideal candidate should have a “get work done” mindset and be comfortable using Excel, PowerPoint, and AI tools to improve productivity.

Key Responsibilities

• Manage calendars, meetings, appointments, reminders, and follow-ups for senior management.
• Coordinate travel bookings, itineraries, hotel arrangements, and logistics.
• Prepare presentations, reports, meeting notes, trackers, and business documents.
• Communicate professionally with internal teams, clients, vendors, and external stakeholders.
• Track tasks, deadlines, and action points to ensure timely execution.
• Prepare basic MIS, Excel reports, and data summaries.
• Use AI tools for drafting, summarizing, research, presentations, and productivity support.
• Support senior leadership in planning, coordination, and priority management.
• Maintain confidentiality of business and management-related information.

Required Skills

• Good written and verbal communication skills.
• Strong follow-up and execution-oriented working style.
• Good knowledge of MS PowerPoint / Google Slides.
• Basic to intermediate Excel / Google Sheets skills.
• Calendar and travel management ability.
• Basic analytical and reporting skills.
• Familiarity with AI tools such as ChatGPT, Gemini, or similar tools.
• Ability to work independently and handle multiple priorities.