Executive Assistant

Job Description: Executive Assistant to

the Managing Director (EA to MD)

Location: Plant Office, Pathankot Road, Jalandhar

We are looking for a highly organized, proactive, and dependable Executive Assistant to the

Managing Director (EA to MD) to provide comprehensive support to the Managing Director.

The ideal candidate will be capable of managing both professional and personal responsibilities

with exceptional discretion, efficiency, and professionalism.

Key Responsibilities

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Ensure timely follow-up on all tasks, commitments, communications, and action

items. This is the most critical responsibility of the role and requires persistence,

attention to detail, and complete ownership until every task is successfully closed.

Manage the Managing Director's calendar, appointments, meetings, and travel

arrangements.

Draft and manage professional emails, letters, reports, presentations, and other

business correspondence.

Organize meetings, prepare agendas, record minutes, and monitor action points to

ensure timely execution.

Coordinate with internal departments, customers, vendors, and external stakeholders on

behalf of the Managing Director.

Handle confidential business and personal information with absolute discretion.

Assist the Managing Director with personal assignments, appointments, and other tasks

as required.

Prioritize competing responsibilities, anticipate requirements, and resolve issues

proactively.

Desired Qualifications & Skills

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Graduate in any discipline (preferred).

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role

supporting senior management.

Excellent command of both English and Hindi (written and spoken).

Strong drafting and communication skills with the ability to prepare professional

emails, letters, reports, and official correspondence.

Proficiency in Microsoft Excel and Microsoft Word is essential.

Strong organizational and time management abilities.●

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Excellent multitasking skills with the ability to manage multiple priorities

efficiently.

Ability to work independently, take ownership of responsibilities, and perform with

minimal supervision.

Personal Attributes

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Unquestionable honesty, integrity, and trustworthiness.

Ability to maintain complete confidentiality and safeguard highly sensitive

business and personal information.

Punctual, dependable, and disciplined.

Detail-oriented with exceptional follow-up and execution skills.

Self-motivated, proactive, and resourceful.

Calm under pressure and adaptable to changing priorities.

Professional, courteous, and capable of representing the Managing Director with

confidence and maturity.

What We Value Most

We are looking for someone who:

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Takes complete ownership of every follow-up and ensures nothing is missed.

Can be fully trusted with confidential business and personal matters.

Demonstrates the highest standards of honesty, integrity, and professionalism.

Communicates confidently and professionally in both English and Hindi.

Works independently, manages multiple responsibilities effectively, and

consistently delivers results.

Maintains a positive attitude, strong work ethic, and commitment to excellence.

If you are a dependable professional who thrives in a fast-paced environment, values

confidentiality, and excels at communication, organization, and execution, we would be

delighted to hear from you.