Back Office Executive

Back Office Executive – Accounts, Documentation & Sales Support

Company: M/S UNITECH

Location: Jamshedpur, Jharkhand

Job Type: Full-time

No. of Openings: 2

Experience: 1–5 years preferred

Industry: Industrial Pumps, Motors, Valves, Pump Spares and Industrial Equipment

About UNITECH

UNITECH is a Jamshedpur-based industrial supply company dealing in centrifugal pumps, pump spares, motors, valves, panels and allied industrial equipment. Founded in 2009, UNITECH works with customers across steel plants, power plants, water systems, contractors, workshops, industrial units and maintenance teams.

We support important industrial applications such as cooling water circulation, raw water transfer, dust suppression, raw material washing, power plant water systems, ETP/STP, drainage, dewatering and general industrial fluid-handling systems.

As our business grows, we are looking to hire two sincere, organized and responsible Back Office Executives to support our internal operations.

One person will primarily support accounts, billing and finance-related work, while the other will primarily support documentation, quotation preparation, invoicing coordination, inventory management and sales support.

Role Overview

The Back Office Executive role is an important office-based coordination role at UNITECH. The selected candidates will help ensure that accounting work, quotations, invoices, documentation, inventory updates, customer follow-ups and vendor coordination are handled properly and on time.

This role is suitable for candidates who are disciplined, comfortable working on computers, good with records, and interested in building a stable career in office operations within an industrial business.

Key Responsibilities

Depending on the candidate’s background and suitability, responsibilities may include:

Accounts & Billing Support

• Maintain day-to-day accounting entries.
• Prepare and manage sales invoices, purchase entries and expense records.
• Support GST billing and related documentation.
• Maintain customer and vendor ledgers.
• Track receivables and payables.
• Assist in payment follow-ups when required.
• Maintain records of purchase orders, invoices, debit notes, credit notes and payment receipts.
• Assist in bank reconciliation and account statement checking.
• Coordinate with the accounts team, sales team and management for billing-related work.
• Maintain proper filing and documentation of financial records

Documentation, Quotation & Sales Support

• Prepare and format quotations for customers.
• Coordinate with the sales and pre-sales team for enquiry details.
• Maintain records of customer enquiries, quotations and follow-ups.
• Assist in preparing purchase orders, sales orders and related documentation.
• Coordinate with vendors for prices, availability, delivery timelines and product details.
• Support invoicing coordination with the accounts team.
• Track inventory, stock availability and pending material.
• Maintain records of offers, orders, invoices, delivery challans and dispatch details.
• Follow up internally for pending quotations, pending orders and pending dispatches.
• Communicate with customers and vendors by phone, WhatsApp and email when required.
• Update Excel trackers and internal records regularly.
• Support urgent customer requirements during breakdowns or shutdowns.

Required Skills

• Back office operations
• Basic computer knowledge
• MS Excel
• Data entry accuracy
• Documentation and filing
• Email communication
• Customer coordination
• Vendor coordination
• Follow-up management
• Basic accounting knowledge
• Invoice preparation
• Quotation preparation
• Inventory tracking

Good to Have

• B.Com, M.Com, B.Sc., Diploma, ITI, B.Tech, commerce, science or technical background preferred.
• Prior experience in accounts, billing, GST, Tally, quotation preparation, documentation, inventory, industrial supply, dealership, trading or distribution business will be an advantage.
• Knowledge of Tally, ERP, Excel or inventory software will be a plus.
• Experience with pumps, motors, valves, spares, tools, hardware, manufacturing or industrial equipment will be preferred.
• Ability to understand basic product names, part numbers and technical details will be helpful.

Ideal Candidate

We are looking for candidates who are:

• Sincere, honest and responsible
• Comfortable working on computers
• Good with numbers, records and documents
• Organized and detail-oriented
• Good at follow-ups
• Able to coordinate with sales, accounts, vendors and customers
• Willing to learn company processes
• Calm under pressure
• Punctual and disciplined
• Interested in long-term growth with the company

What You Will Learn

Office operations in an industrial B2B business

• Accounting, billing and documentation processes
• Quotation and order processing
• Customer and vendor coordination
• Inventory and stock tracking
• Pump, motor, valve and spare part basics
• How steel plants, contractors and industrial customers place technical requirements

Why Join UNITECH?

• Stable office-based role
• Opportunity to work in a serious industrial business
• Exposure to pumps, spares, motors, valves and industrial equipment
• Strong learning environment
• Long-term growth opportunity
• Direct coordination with sales, accounts and management teams
• Chance to become a key part of the company’s daily operations

Who Should Not Apply

Please do not apply if you are looking for:

• Short-term or casual work
• A role without responsibility
• Work where accuracy is not important
• A job with no computer usage
• A role where follow-up and documentation are not required

This role is for candidates who want to build a serious career in back-office operations, accounts support and industrial sales support.

Compensation

Salary will be based on experience, knowledge, sincerity and ability to handle responsibilities.

Apply Now

Join UNITECH and help us support industrial customers with better coordination, accurate documentation and dependable back-office execution.