HR And Admin Officer

The HR & Admin Officer is responsible for overseeing both Human Resources and office administration to ensure the smooth day-to-day functioning of the organization. This role manages recruitment, employee relations, attendance, payroll support, statutory compliance, office facilities, vendor coordination, asset management, travel arrangements, and general administration. The HR & Admin Officer acts as a key support function, ensuring operational efficiency, employee satisfaction, and compliance with company policies.

Job Title HR & Admin Officer

Department: Human Resources & Administration

Reports To: HR Manager / Admin Manager / Director / Founder

Key Responsibilities

A. Human Resources

1. Recruitment & Hiring

• Publish job openings on recruitment platforms.
• Source and screen candidates.
• Coordinate interviews with department heads.
• Prepare offer letters and appointment letters.
• Maintain recruitment trackers.
• Support manpower planning.

2. Employee Onboarding & Offboarding

• Complete joining formalities.
• Verify employee documents.
• Conduct induction and orientation.
• Prepare ID cards and employee files.
• Manage exit interviews and final settlements.
• Issue relieving and experience letters.

3. Attendance, Leave & Payroll SupportMonitor biometric attendance.

• Maintain leave records.
• Prepare payroll inputs.
• Verify overtime and attendance data.
• Coordinate salary processing with Accounts.

4. Employee Relations

• Address employee concerns and grievances.
• Support disciplinary procedures.
• Promote employee engagement activities.
• Maintain a healthy workplace culture.

5. Performance Management

• Coordinate probation reviews.
• Assist in annual performance appraisals.
• Maintain KPI and KRA records.
• Track employee performance documentation.

6. HR Compliance

• Prepare Salary Sheets
• Maintain employee records.
• Support PF, ESI, and statutory compliance.
• Ensure adherence to labor laws and company policies.
• Maintain confidential HR documentation.

1. Office Administration

• Ensure smooth daily office operations.
• Supervise reception and office support staff.

2. Administration Compliance

• Renew office licenses and contracts.
• Maintain insurance records.
• Support audits and inspections.
• Ensure workplace safety compliance.