Personal Assistant

A Personal Secretary (PS) provides high-level administrative support to a senior executive or manager, managing calendars, correspondence, travel, and confidential information to optimize their time. Key responsibilities include handling phone calls, organizing meetings, taking minutes, and managing personal or business errands. The role requires exceptional organization, discretion, and proactive communication. Randstad India +5

Key Responsibilities and Duties

• Calendar Management: Scheduling meetings, appointments, and travel arrangements, ensuring no conflicts exist.
• Correspondence: Handling incoming and outgoing emails, calls, and mail, including acting as the primary point of contact.
• Administrative Support: Drafting documents, preparing presentations, filing, and managing office records.
• Meeting Coordination: Preparing agendas, attending meetings to record minutes, and following up on action items.
• Confidentiality: Maintaining strict discretion while handling sensitive corporate or personal information.
• Personal Affairs: Managing personal errands, travel logistics, and sometimes personal finances for the executive. Skima AI +7

Essential Skills and Qualifications

• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication: Excellent verbal and written communication skills.
• Organization: Highly organized with strong prioritization and time-management skills.
• Interpersonal Skills: Ability to work well with internal and external stakeholders.
• Education/Experience: Usually requires a bachelor's degree or equivalent experience in administrative roles