Secretary / Executive Assistant

Job Title: Personal Secretary / Executive Assistant

Location: Kolkata

Job Type: Full-Time

Reports To: CEO

Job Summary:

We are looking for a highly loyal, discreet, and exceptionally organized Personal Secretary to provide dedicated, high-level administrative and personal support to our CEO. As the primary point of contact and trusted confidant, you will manage both the professional schedule and select personal logistics of the Principal. The ideal candidate functions seamlessly in a fast-paced environment, possesses an ironclad sense of discretion, and excels at managing the daily flow of information so the Principal can focus entirely on high-level decision-making.

Core Responsibilities:

• Elite Gatekeeping & Communication: Screen and prioritize all incoming communications (emails, phone calls, social media messages, and meeting requests). Act as a diplomatic but firm filter, protecting the Principal’s time from distractions.
• Complex Schedule Management: Manage a fluid, rapidly changing calendar. Balance business meetings, speaking engagements, media appearances, board commitments, and personal appointments seamlessly.
• Lifestyle & Personal Logistics: Assist with personal tasks to optimize the Principal's day. This includes managing household staff vendors, making restaurant or club reservations, tracking personal vehicle maintenance, and executing gifting or personal errands.
• Ghostwriting & Correspondence: Draft emails, speeches, memos, and thank-you notes in the Principal’s exact voice and tone.
• Luxury Travel & Itineraries: Coordinate complex domestic and international travel, including commercial first-class or private aviation, visa coordination, hotel bookings, and detailed ground transportation logistics. Provide minute-by-minute itineraries.
• Document & Digital Organization: Maintain a flawless, highly secure filing system for sensitive corporate documents, personal records, financial statements, and passwords.

Key Requirements & Qualifications

• Experience: Minimum 1 year(s) of experience as a Personal Secretary, Personal Assistant, or Executive Assistant directly supporting a high-level executive or HNWI.
• Discretion Factor: Proven track record of handling highly confidential, sensitive information with absolute integrity. Non-Disclosure Agreement (NDA) compliance is required.
• Tech Savviness: Elite proficiency in Google Workspace or Microsoft 365. Comfort using modern communication platforms (Signal, WhatsApp, Slack) and scheduling apps.
• Availability: Ability to maintain a flexible schedule, occasionally answering urgent, high-priority texts or calls outside of standard working hours.