Tender Executive

Key Responsibilities

• Tender Identification & MonitoringMonitor tender portals such as GeM, CPP Portal, state procurement portals, eProcurement platforms, and private tender websites.
• Identify business opportunities relevant to SRP's products and capabilities.
• Evaluate tender eligibility, technical specifications, and commercial requirements.
• Maintain a tender opportunity pipeline and submission calendar.
• Tender Preparation & SubmissionPrepare complete technical and commercial bid documents.
• Compile compliance documents, declarations, certificates, and statutory records.
• Coordinate with Engineering, Production, Quality, Finance, Purchase, and Sales teams to obtain required inputs.
• Ensure bids are submitted accurately before deadlines through online or offline processes.
• Maintain version control and documentation for all tender submissions.
• Technical & Commercial CoordinationInterpret tender specifications and clarify technical requirements internally.
• Prepare compliance statements against customer specifications.
• Coordinate costing, pricing, and commercial approvals.
• Assist in preparing deviations, technical queries, and customer clarifications.
• Documentation & ComplianceMaintain updated company documents, including:
• GST Registration
• PAN
• MSME/Udyam Certificate
• ISO Certificates
• Factory License
• Product Catalogues
• Technical Datasheets
• Test Certificates
• Authorization Letters
• Financial Statements
• Experience Certificates
• Ensure all statutory and tender-related documents remain valid and readily available.
• GeM & E-Procurement ManagementManage SRP's GeM seller account.
• Upload and update products, catalogues, pricing, and technical specifications.
• Participate in GeM bids, reverse auctions, and direct purchase opportunities.
• Monitor bid status, customer communications, and order awards.
• Bid Follow-upTrack submitted tenders until award or closure.
• Coordinate responses to customer clarifications.
• Prepare comparative statements and bid status reports.
• Maintain records of wins, losses, and reasons for unsuccessful bids.
• Customer & Internal CoordinationLiaise with government departments, consultants, EPC contractors, and procurement teams.
• Coordinate internally with sales, finance, production, dispatch, and management for successful execution after order receipt.
• Support contract documentation and purchase order review.
• Reporting & MISPrepare weekly and monthly tender activity reports.
• Maintain tender databases, submission records, and opportunity trackers.
• Analyze tender success ratios and recommend improvements.

Key Performance Indicators (KPIs)

• Number of Relevant Tenders Identified
• Tender Submission Accuracy
• On-Time Bid Submission Rate
• Bid Win Ratio
• Tender Conversion Value
• GeM Bid Participation Rate
• Documentation Compliance Score
• Customer Query Response Time
• Revenue Generated Through Tender Business
• Tender Pipeline Value
• Tender Turnaround Time
• Zero Bid Rejections Due to Documentation Errors