Accounts Executive

Job Description: Accounts & Import Documentation Executive

Job Overview We are looking for a detail-oriented and experienced Accounts & Import Documentation Executive to join our team. In this role, you will handle the end-to-end documentation for our import transactions, manage vendor follow-ups, and maintain accurate accounting records using Tally.

The ideal candidate will have a strong foundation in accounting principles, hands-on experience with Tally, and a thorough understanding of the import lifecycle.

1. Key Responsibilities1. Import Documentation & Logistics Follow-up

• Prepare, verify, and manage all necessary import documents (e.g., Bills of Lading, Commercial Invoices, Packing Lists, Bills of Entry).
• Coordinate and follow up with Customs House Agents (CHAs), freight forwarders, shipping lines, and suppliers to ensure smooth clearance of shipments.
• Track shipment statuses and keep the management updated on expected delivery timelines.

2. Import Accounting & Data Entry (Tally)

Record all import-related financial transactions accurately in Tally Accounting Software.

• Account for purchase vouchers, custom duties, freight charges, and other landing costs to calculate accurate product costing.
• Manage foreign vendor accounts and track outstanding payments.
• 3. General Accounting & AdministrationHandle day-to-day accounting entries including bank receipts, payments, sales, and general journals in Tally.
• Perform regular bank reconciliations and ledger verifications.
• Support senior management with monthly closing activities and basic financial reporting.
• Assist with office administrative tasks and maintain organized physical and digital filing systems.
• Requirements & QualificationsExperience: Minimum 1–3 years of proven experience in handling both core accounting and import documentation.
• Software Proficiency: Strong, hands-on knowledge and speed in Tally Prime / Tally ERP 9.
• IT Skills: High proficiency in everyday office tools:
• MS Excel: Comfort with formulas, data sorting, and basic reporting.
• MS Word & Email: Ability to draft clear, professional emails to international suppliers and logistics partners.
• Education: Bachelor’s degree in Commerce (B.Com), Accounting, or a related field.
• Key Skills: Excellent organizational skills, high attention to detail to catch documentation errors, and strong follow-up skills.