Executive Assistant

Executive Assistant (EA)We are looking for a highly organized, proactive, and detail-oriented Executive Assistant with a minimum of 2 years of experience to provide comprehensive administrative and operational support to senior management. The ideal candidate should possess excellent communication skills, strong coordination abilities, and the capability to manage multiple responsibilities efficiently in a fast-paced environment.

Key Responsibilities

• Manage the Executive's daily calendar, appointments, and meeting schedules.

• Coordinate internal and external meetings, prepare meeting agendas, record minutes, and ensure timely follow-ups.

• Handle email correspondence, phone calls, and communication on behalf of management professionally.

• Prepare reports, presentations, spreadsheets, and business documents using MS Excel, Word, and PowerPoint.

• Coordinate travel bookings, accommodation, and itinerary planning for business trips.

• Track pending tasks, deadlines, and ensure timely completion through regular follow-ups.

• Assist in post-sales follow-ups with customers and maintain professional client relationships.

• Coordinate with internal departments, vendors, clients, and external stakeholders.

• Organize company meetings, events, and executive visits.

• Maintain confidential business documents and sensitive information with complete discretion.

• Prepare MIS reports and maintain organized records and documentation.

• Support management in daily business operations and administrative activities.

Candidate Requirements

• Graduate in any discipline.
• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
• Excellent verbal and written English communication skills.
• Excellent organizational and multitasking abilities.
• Strong follow-up and coordination skills.
• Professional attitude with high attention to detail.
• Ability to work independently and manage priorities effectively.
• Comfortable handling confidential information.
• Preferred Skills Executive Calendar Management
• Meeting Coordination & Minutes of Meeting (MOM)
• Travel Planning & Booking
• Post Sales Follow-up
• Vendor & Client Coordination
• Documentation Management
• MIS Reporting
• Communication & Interpersonal Skills
• Time Management
• Problem Solving