HR Executive

Job Title: HR Executive

Location: [Branch/Head Office]

Salary: ₹23,000 – ₹28,000 per month

Job Summary

We are looking for a proactive and organized HR Executive to support the organization's human resource functions. The candidate will be responsible for recruitment, onboarding, employee documentation, attendance coordination, statutory compliance support, employee engagement, and maintaining HR records while ensuring adherence to company policies.

Key Responsibilities

1. Recruitment & Selection

• Source candidates through job portals, social media, references, and consultants.
• Screen resumes and conduct preliminary interviews.
• Coordinate interview schedules with department heads.
• Follow up with selected candidates until joining.
• Maintain recruitment trackers and candidate database.

2. Employee Onboarding

• Complete joining formalities.
• Prepare appointment letters and employment documentation.
• Collect and verify employee documents.
• Conduct induction and orientation sessions.
• Coordinate employee ID cards and email creation.

3. HR Operations

• Maintain employee personal files and digital records.
• Update HRMS/employee database.
• Prepare confirmation, transfer, promotion, and experience letters.
• Maintain probation and confirmation records.

4. Attendance & Leave Management

• Monitor daily attendance.
• Coordinate leave records.
• Verify attendance before payroll processing.
• Follow up on attendance discrepancies with employees and branch heads.

5. Payroll Support

• Prepare monthly payroll inputs.
• Coordinate with the payroll team.
• Verify overtime, leave deductions, incentives, and attendance.
• Assist employees with salary-related queries.

6. Employee Engagement

• Organize employee engagement activities.
• Coordinate birthday and festival celebrations.
• Conduct employee feedback activities.
• Support performance management initiatives.

7. HR Compliance

• Assist in maintaining statutory records.
• Support ESIC, PF, Labour Law, and other compliance documentation.
• Maintain confidentiality of employee information.

8. Performance Management Support

• Coordinate appraisal schedules.
• Collect appraisal forms.
• Maintain KRA/KPI records.
• Prepare appraisal summaries.

9. Exit Management

• Conduct exit interviews.
• Coordinate full & final settlement documentation.
• Collect company assets.
• Prepare relieving and experience letters.

10. HR Reporting

• Prepare daily, weekly, and monthly HR MIS reports.
• Maintain recruitment status reports.
• Track manpower requirements.
• Generate HR analytics as required.

Desired Skills

• Good communication skills (English, Hindi & Marathi preferred)
• Strong interpersonal skills
• MS Excel, Word & PowerPoint proficiency
• Knowledge of labour laws and HR practices
• Good documentation and record-keeping skills
• Ability to multitask and work under deadlines

Qualification

• MBA/PGDM in Human Resources or
• Graduate with specialization in HR

Experience

• 3-5 years of experience in HR Generalist or HR Operations.

Preferred Attributes

• Positive attitude
• Good coordination skills
• Detail-oriented
• Team player
• Strong follow-up skills
• Professional ethics and confidentiality