Office Coordinator

About the Role

We are seeking a highly organized and proactive Studio Operations & Admissions Coordinator to manage end-to-end studio operations, admissions processes, and administrative coordination. This is a pivotal role that ensures smooth day-to-day functioning, efficient lead management, and seamless communication across departments and creative leadership.

Key Responsibilities

1. Admissions & Student Management

•       Handle the complete admissions lifecycle from inquiry through to onboarding

•       Maintain and regularly update accurate student databases

•       Track student attendance and initiate timely follow-ups for absentees

•       Manage consistent communication for fee reminders, renewals, and orientation confirmations

2. Lead Management & Strategic Reporting

•       Collate and organize leads from platforms including Instagram, Google, and direct inquiries

•       Execute structured, timely follow-ups to maximize conversions

•       Maintain clean and up-to-date lead data

•       Prepare refined data insights and reports to support the Artistic Director's strategic decision-making

3. Studio Operations Management

•       Oversee day-to-day studio functioning and ensure operational efficiency

•       Uphold cleanliness and hygiene standards across the studio

•       Coordinate maintenance activities proactively (e.g., AC servicing, repairs)

•       Ensure timely management of utility payments including electricity, internet, and mobile services

4. Basic Accounts & Administration

•       Generate receipts and maintain accurate payment records

•       Track fee collections and follow up on pending payments

•       Maintain basic financial documentation in an organized manner

5. Coordination, Scheduling & Shoot Management

•       Work in close coordination with the Artistic Director and Admissions Director

•       Manage calendars, meetings, and day-to-day schedules

•       Own and manage shoot calendars, ensuring seamless execution of all planned studio activities