QHSE Documentation & Compliance Executive

We are looking for a QHSE Documentation & Compliance Executive for our crane rental and heavy-lifting operations in Chembur, Mumbai. The candidate will be responsible for maintaining audit records, statutory documents, crane-wise compliance files, HIRA/JSA/risk assessment documents, SOPs, method statements, vendor records, operator licence records, and client audit documentation.

The role requires strong documentation discipline, good Excel skills, proper file management, and coordination with office, workshop, site supervisors, operators, vendors, and management. The candidate should be able to keep records updated, organised, retrievable, and audit-ready.

Key Responsibilities:

• Maintain QHSE documentation and audit files.
• - Prepare and update HIRA, JSA, risk assessments, SOPs, and method statements.
• - Maintain crane-wise records such as TPI, fitness, insurance, RC, PUC, load charts, and maintenance records.
• - Track operator licences, medical records, manpower records, training/induction records, and deployment details.
• - Maintain vendor/supplier records, service-provider details, and vendor evaluation records.
• - Maintain corrective-action tracker, customer observation/complaint register, and closure evidence.
• - Prepare documents for client/vendor audits.
• - Follow up with office, workshop, site supervisors, and operators for pending documents.
• - Ensure all records are properly filed, updated, retrievable, and audit-ready.

Candidate Requirements:

• Experience in QHSE documentation, safety documentation, ISO documentation, compliance, or audit coordination.
• - Knowledge of ISO 9001, ISO 14001, and ISO 45001 documentation preferred.
• - Basic knowledge of HIRA, JSA, risk assessment, SOP, method statement, and corrective action records.
• - Good command over Excel, Word, PDF handling, scanning, file naming, and digital folder management.
• - Good English drafting and communication skills.
• - Must be organised, disciplined, detail-oriented, and good at follow-up.
• - Experience in crane rental, heavy equipment, construction, infrastructure, EPC, manufacturing, or industrial services preferred.