Accounts and Finance Executive

Key Job Responsibilities

1. Personal Accounts Management

• Maintain and manage personal financial records, books of accounts, and supporting documentation.
• Record and reconcile all receipts, payments, investments, loans, and other financial transactions.
• Monitor bank accounts and prepare periodic bank reconciliations.
• Track personal assets, liabilities, investments, and expenses.
• Coordinate with bankers, financial advisors, and other stakeholders regarding financial matters.
• Prepare monthly and annual financial summaries and reports.
• Ensure proper filing and maintenance of financial records and supporting documents.

2. IPF (Investment / Donations / Expenses) Accounts Management

• Maintain accurate records of all IPF-related receipts, payments, investments, and withdrawals.
• Reconcile IPF accounts on a periodic basis.
• Monitor fund balances and ensure compliance with applicable accounting policies and regulations.
• Prepare statements, schedules, and reports relating to IPF accounts.
• Assist in audits, inspections, and compliance reviews relating to IPF funds.
• Ensure proper documentation and record retention for all transactions.
• Coordinate with internal stakeholders, auditors, and regulatory authorities as required.

3. Taxation and Regulatory Compliance

• Prepare and file Income Tax Returns (ITR) for individuals, firms, and other entities as assigned.
• Handle advance tax calculations and timely payment of tax liabilities.
• Prepare and reconcile TDS returns and ensure timely deposit of TDS.
• Monitor tax notices, assessments, and departmental communications.
• Assist in responding to notices from the Income Tax Department, GST authorities, and other regulatory bodies.
• Maintain tax records and ensure compliance with applicable tax laws.
• Coordinate with Chartered Accountants, tax consultants, and legal advisors on taxation matters.
• Track changes in tax laws and regulations and ensure timely implementation.

4. Accounting and Financial Reporting

• Pass accounting entries and maintain books in accounting software.
• Prepare ledgers, trial balances, and supporting schedules.
• Assist in monthly, quarterly, and annual closing of accounts.
• Prepare MIS reports, cash flow statements, and financial summaries.
• Monitor receivables, payables, and outstanding balances.
• Ensure accuracy and completeness of accounting records.

5. Compliance and Documentation

• Maintain statutory records and financial documentation.
• Ensure compliance with internal financial controls and accounting procedures.
• Assist in statutory audits, tax audits, and internal audits.
• Maintain confidentiality of financial and personal information.
• Develop and maintain organized filing systems, both physical and electronic.

6. Coordination and Administrative Support

• Liaise with banks, government departments, consultants, auditors, and other external agencies.
• Follow up on financial, taxation, and compliance matters.
• Support management in financial planning and budgeting activities.
• Perform any other accounting, finance, or taxation-related tasks assigned from time to time.

Required Skills and Qualifications

• Bachelor’s Degree in Commerce (B.Com), Accounting, Finance, or equivalent.
• 3–5 years of experience in accounting and taxation.
• Working knowledge of Income Tax, TDS, GST, and financial compliance requirements.
• Proficiency in Tally, Zoho Books, QuickBooks, or other accounting software.
• Strong knowledge of MS Excel and financial reporting.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential financial information with discretion.
• Strong analytical, communication, and problem-solving abilities.

Key Performance Indicators (KPIs)

• Accuracy of books and financial records.
• Timely completion of reconciliations and reporting.
• Timely filing of tax returns and statutory compliances.
• Zero or minimal compliance defaults and penalties.
• Effective management of IPF and personal account records.
• Timely closure of audit and taxation-related requirements.