Secretary / Executive Assistant

Job Title: Executive Assistant

Company: Akash Storages & Distribution Services Pvt. Ltd.

Department: Executive Office

Location: CBD Belapur, Navi Mumbai

Experience: 2-5 year

Employment Type: Full-time

Reports To: Managing Director

Salary range-20000 to 30000 per month

Company Review: -

Akash Storages & Distribution Services Pvt. Ltd. is a trusted name in the 3PL warehousing and logistics industry. Headquartered in CBD Belapur, we offer end-to-end supply chain solutions to clients across diverse sectors.

Role Summary:-

We are seeking a responsible and well-organized Executive Assistant to assist our director in handling daily administrative, follow-up, and tracking tasks. Wanted candidate who have mindset of long-term working in organization.

Key Responsibilities

1.     Calendar Management: Scheduling and managing appointments, meetings, and travel arrangements for the MD.

2.     Email Management: Screening and prioritizing emails, drafting responses, and managing communications on behalf of the MD.

3.     Document Preparation: Preparing reports, presentations, and other documents as required by the MD.

4.     Agenda Preparation: Preparing meeting agendas, taking minutes, and ensuring that follow-up actions are completed.

5.     Meeting Logistics: Organizing and coordinating logistics for board meetings, executive team meetings, and other key meetings.

6.     Stakeholder Coordination: Liaising with internal and external stakeholders to schedule and prepare for meetings. Internal Communication: Acting as a point of contact between the MD and other executives, employees, and directors for delegation of Tasks

7.     External Representation: Representing the MD in communications with external parties, including clients and vendors.

8.     Confidentiality: Handling sensitive and confidential information with discretion and integrity.

9.     Office Operations: Overseeing the day-to-day operations of the MD's office, including maintaining office supplies.

10. Visitor Coordination: Coordinating visits from clients, partners, and other stakeholders, including organizing hospitality as required.

11.  Event Planning: Planning and organizing company events, conferences, and other functions as required.

12.  Performance Tracking: Monitoring and reporting on the progress of strategic initiatives and key performance indicators (KPIs).

13.  Problem Solving: Identifying issues and providing solutions to enhance the efficiency and effectiveness of the MD’s operations.

Candidate Requirements:

• Graduate from any stream (B. Com, B.A., B.Sc., etc.)
• Basic knowledge of MS Office (Excel, Word)
• Good communication skills and willingness to learn
• Should be honest, dependable, and career-focused
• Open to handling office-related and light personal tasks under guidance
• Local Candidates need to apply.

·      Performing other duties as assigned by the MD, which may vary depending on the needs of the company.

·      These responsibilities may vary depending on the specific needs of the MD and the company.