Expense Process Associate

Associate- Expense Process

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES

• Invoice review & approval (Coupa): Validate supplier details, invoice support, amounts, and key terms; review the fund expense budget for existing accruals to avoid duplicate expense hits; enter or confirm settle date and required billing attributes; and submit and approve invoices in line with established controls and timelines.

• Account mapping & coding: Assess whether invoices are mapped to correct entity, identify the correct paying account/entity and corresponding HazelTree account, and clearly document all assumptions and mapping rationale.

• Liquidity checks: Confirm the paying account and available cash using HazelTree and cash sheets, and proactively flag large invoices to the relevant Fund Accountant and/or Controllers.

• Payment confirmation & issue resolution: Use Cash Recon to identify and investigate payment breaks, obtain HazelTree audit trail support for bank communication when required, confirm wire releases with the bank, and close the loop with all stakeholders.

• Vendor & payment request support: Initiate New Vendor Request or New Payment Request forms when invoices or vendors are missing, coordinate completion of required vendor documentation, and follow up with Accounts Payable as needed.

• Project / Fund / Deal codes: Utilize the IVP Reference Master to identify existing codes, request new codes where required, and coordinate approvals and setup with IVP owners.

Reporting Relationships

Associate Vice President

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Experience Level

Mid Level