Legal Billing Specialist

Associate, Legal Billing Specialist

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

KEY RESPONSIBILITIES

Matter Intake & Data Quality:

• Oversee, review and confirm matter details for manual and automatic new matter creation; ensure complete and accurate data within the e-billing platform.

• Maintain ‘front door’ intake standards and data hygiene; coordinate with requestors to resolve missing/incorrect information.

Invoice Processing & Issue Resolution:

• Monitor invoice submission, perform preliminary compliance checks against policies/OCGs, and route for approval.

• Troubleshoot invoice discrepancies (entity mismatch, correct allocations, rates, narratives, coding); liaise with law firms and internal approvers to resolve in a timely manner.

• Facilitate invoice payments with key Finance stakeholders ensuring timely payments to legal vendors.

• Respond to questions from internal stakeholders and external law firms on invoice and payment status.

Cross-Functional Coordination & Reporting:

• Report on invoice reconciliation and payment status; provide regular updates to internal teams and firms.

• Prepare aging reports and ad-hoc billing summaries for leadership reviews; support matter inventory clean-up and close-out.

Policy Compliance & Process Documentation:

• Ensure billing processes adhere to firm policies, OCGs, and engagement letter requirements; escalate non-compliance as needed.

•Help document and improve billing protocols as systems and organizational needs evolve; contribute to playbooks and FAQs.

QUALIFICATIONS

Education:

•Bachelor’s degree in Business, Finance, Economics, Accounting, or Data Analytics required.

Required Skills & Experience:

• 3-5+ years of experience in legal billing, e-billing, AP, procurement operations, or law firm billing; in-house or asset management exposure a plus.
• Advanced Microsoft Office and Excel skills; familiarity with e-billing/matter management platforms (e.g., Brightflag, CounselLink, SimpleLegal, Legal Tracker, TyMetrix) and basic reporting a plus.

• Analytical mindset with strong reconciliation and problem-solving skills; high attention to detail and data accuracy.

Reporting Relationships

Associate Vice President, Legal Vendor Strategy & Management

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Experience Level

Mid Level