Executive Assistant

Executive Assistant

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Airports Holding Limited: Adani Airports Holding Limited is reshaping the aviation landscape, transforming airports into dynamic hubs of connectivity, innovation, and service excellence. By prioritizing passenger experience, leveraging state-of-the-art technology, and enhancing operational efficiency, we are redefining airport infrastructure across India. Our vision is to create world-class airports that serve as gateways to regional development and global connectivity, positioning Adani Airports as a leader in the aviation sector with a focus on sustainable growth and community impact.

Job Purpose: Secretary is responsible to provide comprehensive administrative and logistical support, ensuring smooth operations for assigned executives. Responsibilities include managing calendars, communication, travel, documents, and assisting with projects, all while maintaining confidentiality and data security.

Administrative Support:

Provide high-level administrative support to reporting manager and other departments as needed.

Manage the calendar and schedule appointments, ensuring efficient time management and meeting coordination for the reporting manager.

Facilitate Seamless Communication:

Serve as the point of contact for internal and external communications, filtering phone calls, emails, and correspondence.

Draft, edit, and proofread emails, reports, and other documentation as required.

Prepare and Organize Documents and Presentations:

Maintain and organize filing systems, ensuring that documents are up-to-date and easily accessible.

Draft, proofread, and edit correspondence, reports, meeting agendas, and presentations with accuracy and attention to detail, ensuring clear and concise communication. Organize documents for future reference.

Manage Travel Arrangements and Logistics:

Organize travel itineraries, book flights and hotels, and handle visa applications (if applicable), ensuring smooth travel experiences for the reporting manager.

Maintain Organized Office Environment:

Oversee day-to-day office operations, including managing supplies, equipment, and facilities. Handle incoming and outgoing mail and packages.

Coordinate Meetings and Events:

Schedule meeting rooms, prepare meeting materials, and handle logistics for internal and external meetings or events for the Non-Aero team.

Prepare agendas, take minutes, and follow up on action items from meetings.

Maintain Confidentiality and Data Security:

Handle confidential information with discretion and adhere to all data security protocols to protect sensitive information within the Non-Aero business unit.

 

Key Stakeholders - Internal:

Head - Non Aero (Large/Regional)

Internal Teams (as required)

Key Stakeholders - External:

Clients/Customers

Vendors/Suppliers

Regulatory and Government Agencies

 

Education Qualification:

Bachelor's degree in Business Administration, Management, Office Management, Communication, or a related field is preferred.

Work Experience:

Minimum 3 years supporting executives with administrative tasks and managing communications.

Strong background in compliance, confidential file management, and report preparation.

Proficiency in Microsoft Office Suite and soft skills is preferred.

Experience Level

Executive Level