Procurement Administrator - Project Accounts Payable Specialist

• We deliver the world’s most complex projects.
• Work as part of a collaborative and inclusive team.
• Enjoy a varied & challenging role.

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

The Role

As a Procurement Administrator with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc.

Position Summary 

The Accounts Payable Specialist is responsible for managing project-related financial transactions, vendor payments, cost tracking, invoice processing, and GBS tracking for projects. The role ensures compliance with company policies, contractual requirements, accounting standards, and project budgets while supporting accurate financial control throughout the project lifecycle. 

The position works closely with Procurement, Project Controls, Contracts, Supply Chain, and Project Management teams to ensure timely processing of supplier invoices, cost allocations, accruals, and project financial reporting.

Key Responsibilities 

Accounts Payable Management:

• Review and process supplier and subcontractor invoices in accordance with contractual terms and company procedures.
• Verify invoice accuracy against purchase orders, goods receipt notes, milestone completion, service entry sheets, and supporting documentation. 
• Ensure proper coding and allocation of costs to project cost codes and work breakdown structures (WBS). 
• Process vendor payments within agreed payment terms. 
• Monitor outstanding invoices and resolve discrepancies promptly. 
• Maintain vendor master data and payment records. 
• Coordinate with suppliers to resolve invoice and payment-related queries. 
• Prepare monthly project cost reports and financial summaries. 
• Assist with project close-out activities and final account reconciliations. 

Financial Reporting:

• Prepare weekly status reports of assigned invoices. 
• Assist in preparation of cost-to-complete and estimate-at-completion reports. 
• Support internal and external audits. 

Systems & Data Management:

• Maintain accurate financial data within ERP systems. 
• Support system improvements and process automation initiatives. 
• Ensure data integrity and reporting accuracy.  

Travel Requirements: Nil

About You

To be considered for this role it is envisaged you will possess the following attributes:

Education 

• Diploma in Engineering with minimum 5 years of Experience. (Recommended).

• Bachelor's Degree in Accounting, Finance, Commerce, Business Administration, or related discipline.

Experience 

• Project Accountant:

  •  5–10 years of project accounting experience within Oil & Gas, LNG, Petrochemical, EPC, EPCM, or Energy sectors. 

• Accounts Payable Specialist:

  • 3–8 years of accounts payable experience supporting large industrial projects.

  • Experience with multinational suppliers and project-based accounting environments preferred.

  • Knowledge of project cost control and procurement processes is advantageous. 

Technical Knowledge

• Project accounting principles. 
• Accounts payable processes and controls.
• Financial reporting and reconciliation.
• Purchase order and contract administration.
• Invoice verification and payment processing.
• Taxation, GST/VAT, and withholding tax requirements.
• ERP systems such as SAP, Oracle, JDE, or Microsoft Dynamics.

Skills & Competencies 

• Strong accounting and financial analysis skills.
• High attention to detail and accuracy.
• Excellent organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Effective verbal & written communication and stakeholder management.
• Advanced Microsoft Excel skills.
• Ability to work in a fast-paced project environment.

Key Performance Indicators (KPIs) 

• Invoice processing cycle time.
• On-time vendor payment performance.
• Accuracy of project cost reporting.
• Month-end close completion timeliness.
• Number of invoice discrepancies and resolution time.
• Audit findings and compliance performance. 

Industry Experience Preferred 

• Oil & Gas
• LNG
• Petrochemical
• Refining
• Offshore & Onshore Facilities
• EPC / EPCM Projects
• Energy & Infrastructure Projects 

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.