Office Assistant

About the role We’re seeking an energetic, proactive Personal Assistant who can act as a central hub for our team. The ideal candidate is an all-around organizer with an entrepreneurial mindset—someone who can streamline workflows, track production progress, nurture leads, and manage day-to-day operations with initiative and ownership. You’ll be a key force multiplier, ensuring we stay on top of projects, deadlines, and communications.

Responsibilities

• Project and workflow management
• Create, maintain, and optimize project plans, timelines, and task lists across multiple initiatives.
• Monitor progress, flag risks, and ensure on-time delivery; propose corrective actions as needed.
• Maintain centralized documentation, SOPs, and knowledge bases for quick reference.
• Production follow-up
• Track production stages, capacities, and milestones; coordinate with production teams or vendors.
• Ensure accurate status updates, issue resolution, and escalation when required.
• Compile regular production reports and dashboards for leadership review.
• Lead management and pipeline follow-up
• Manage incoming and existing leads; qualify, nurture, and move them through the pipeline.
• Initiate timely outreach, follow-ups, and handoffs to sales or relevant teams.
• Operational support
• Calendar management, meeting coordination, and preparation of briefs and agendas.
• Manage communications (email, messages) with professionalism and responsiveness.
• Process improvement / entrepreneurial mindset
• Identify bottlenecks, inefficiencies, and opportunities for automation or outsourcing.
• Propose and test new tools, templates, or workflows to save time and scale impact.
• Relationship and stakeholder coordination
• Liaise with internal teams, external vendors, and partners to align priorities.
• Maintain a professional, solution-focused attitude in all interactions.
• Reporting and analytics
• Collect metrics on productivity, lead conversion rates, and project status.
• Prepare concise, actionable reports for leadership review.