Personal Office Assistant

Job Description: Personal Assistant to the Managing Director

Role Overview

We are seeking a highly dependable Personal Assistant (EA) to the Managing Director who can function as the MD’s right hand—someone who ensures nothing slips through the cracks.

This role demands ownership, discretion, maturity, and exceptional follow-up discipline.

Key Responsibilities

• Relentless follow-ups on internal and external commitments until closure
• Managing the MD’s calendar, meetings, reminders and deadlines
• Drafting, formatting, and managing correspondence, reports and documents
• Preparing Excel sheets, trackers, MIS reports and basic data analysis
• Coordinating with internal teams, vendors, clients and external stakeholders
• Maintaining confidential files, records and documentation
• Handling travel planning, meeting logistics and priority coordination
• Acting as a gatekeeper—prioritising matters based on urgency and importance
• Supporting select personal tasks of the MD with discretion and professionalism

Must-Have Skills & Qualifications

• Exceptional follow-up and tracking skills (non-negotiable)
• Strong working knowledge of MS Office, especially Excel and Word
• Excellent command of English (written and spoken)
• Graduate from a Secretarial School / Executive Assistant program
• Proven experience as an Executive Assistant / Personal Assistant / Secretary
• High standards of honesty, integrity, and confidentiality
• Strong organisational and time-management skills
• Ability to multitask and remain composed under pressure

Preferred Profile

• Emotionally mature and composed
• Loyal, trustworthy and discreet
• Comfortable working closely with senior leadership
• Willingness to go beyond rigid job boundaries when required
• Candidates seeking long-term stability and continuity