Administrative Assistant

About the Role

Livemills is a premium fresh-production grocery where dairy, oils, and spices are made in front of the customer. We're looking for a capable Office Administrator who can take ownership of the day-to-day running of the office. This is not just an accounts role — we need an all-rounder who can manage paperwork, accounts, calls, online work, filing, and the overall smooth functioning of the office, stepping in wherever the office needs support. The right person is organised, reliable, and able to juggle several responsibilities at once without needing to be told twice.

Key Responsibilities

Office Management

• Oversee the smooth day-to-day running of the office
• Anticipate and manage the office's ongoing needs — supplies, coordination, upkeep
• Handle occasional external tasks and errands as required to keep operations moving
• Act as the reliable point person for administrative matters

Accounts & Paperwork

• Maintain petty cash, daily expense records, and basic accounts
• Collect, check, and file vendor invoices and bills
• Assist with GST and purchase paperwork; data entry into Excel / Tally
• Track pending payments and follow up

Calls & Coordination

• Handle calls with suppliers, vendors, service providers, and partners
• Coordinate deliveries, pickups, and appointments
• Follow up on orders and pending tasks

Internet & Computer Work

• Manage email, WhatsApp Business, and online vendor portals
• Place online orders and track shipments
• Data entry, MS Excel, and document preparation

Filing & Records

• Maintain organised physical and digital files
• Keep compliance and licence documents (FSSAI, GST, etc.) in order
• Prepare letters, forms, and records as needed

Requirements

• Minimum 12th pass; graduate preferred
• 1–3 years in an office administration or similar role
• Basic English and fluent Hindi
• Working knowledge of MS Excel, email, and WhatsApp
• Honest, punctual, organised, and able to handle multiple tasks
• Willing to step in wherever the office needs support

What We Offer

• A central role in a growing premium food brand
• Direct exposure to founder-led operations
• Allowances, if applicable