Administrative Officer

Site Documentation

• Maintain all site records including attendance, daily reports, and work progress reports
• Keep updated files of worker details, contracts, and ID proofs
• Manage site correspondence, notices, and official letters

Administrative Duties:

· Manage office supplies, equipment, and general office maintenance.

· Vendor Development & Management.

· Handle incoming calls, emails, and correspondence.

· Organize and maintain filing systems, both physical and digital.

· Assist in the preparation of reports, records, and documents.

· Coordinate logistics for internal meetings, events, or company functions.

· Support HR or finance tasks such as onboarding, invoicing, or expense reports (if applicable).

     Key Skills & Qualifications:

· Bachelor’s degree in Business Administration or any other field.

· Proven experience as an Administrative Assistant or Executive Assistant.

· Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Excellent verbal and written communication skills.

· High level of discretion, integrity, and professionalism.

 TAT (Turnaround Time) Monitoring:

· Track individual task/project timelines against deadlines.

· Provide high level administrative support.

· Manage executive calendars, schedule meetings, and coordinate travel arrangements.

· Identify delays or bottlenecks and escalate when necessary.

· Maintain accurate logs of completed tasks and their timelines.

   Reporting & Analysis:

· Prepare regular reports for management.

· Analyze trends and recommend improvements.

· Ensure data accuracy and timely reporting.