Executive Assistant to Head of Defence and Space

Executive Assistant to the Head of Defence & Space (India & South Asia)

Job Description:

Executive Assistant to the Head of Defence & Space (India & South Asia)

Job Purpose

We are seeking a highly organized and strategic Executive Assistant to support the Head of Defence and Space, Airbus India & South Asia. This role requires a professional who can manage the "rhythm of the business," ensuring the leadership office operates with maximum efficiency and data-driven insights.

Key Responsibilities

• Strategic Support: Support the Head of Defence & Space to develop high-impact strategic presentations for regional leadership and global headquarters.

• Reporting & Governance: Be accountable for the end-to-end cadence of internal reporting and executive business reviews across weekly, bi-weekly, and monthly cycles.

• CRM & Salesforce Management: Act as the central point for Salesforce data quality; track marketing campaigns and sales opportunities across the entire regional portfolio.

• Regional Marketing Coordination: Support the development and execution of regional marketing plans, ensuring brand alignment and effective event/outreach coordination.

• Executive Management: Act as a central point of coordination for the Head of Defence & Space’s daily activities, aligning the executive’s schedule with business priorities and ensuring comprehensive preparation for all high-stakes meetings.

• Cross-Functional Integration: Serve as the primary liaison between the leadership office and key departments (Finance, Sales, Marketing) to drive the timely execution of strategic action items and regional objectives.

Skills & Requirements

• Communication and delivery: Exceptional written and verbal skills; ability to communicate clearly with senior cross-functional stakeholders; produce deliverables that bring senior executive vision to life in slide decks and/or white papers

• Stakeholder management: Strategic stakeholder management skills with the executive presence to operate as a trusted liaison between the leadership office and the global ecosystem.

• Technical Proficiency: High proficiency in Google Workspace, with a focus on utilizing Sheets and Looker Studio for data-driven reporting and Slides for executive-level storytelling.

• Salesforce administration: Ability to utilize Salesforce for the structured collation of Key Account Plans and the monitoring of strategic leads, ensuring the leadership office has real-time data for decision-making.

• Analytical Rigor: Skilled in structured writing and data visualization, with a track record of transforming technical complexity into concise, "easy-to-consume" executive briefings

• Compliance & Detail: Maintains a disciplined and structured working style, with a proven ability to manage sensitive information while upholding the highest standards of accuracy and data security.

Qualification & Experience

• Education: Bachelor’s/ Masters degree in Engineering, Business, Economics/Finance, Political Science/International Relations and other related fields

• Experience: 5–8 years in an EA, Sales Operations, or Business Support role within a multinational or defense related company.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus India Private Limited

Employment Type:

Permanent

-------

Experience Level:

Professional

Job Family:

Support to Management

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Experience Level

Executive Level