Import Executive

Key Responsibilities1. Purchase & Procurement

•      Identify, evaluate, and negotiate with overseas suppliers and vendors for best pricing and quality.

•      Raise and manage Purchase Orders (POs) in coordination with internal departments.

•      Track order confirmations, proforma invoices, and supplier communication.

•      Conduct supplier performance evaluation and maintain an approved vendor list.

•      Coordinate with finance for payment terms, LC (Letter of Credit), and TT (Telegraphic Transfer) arrangements.

2. Import Logistics & Shipment Coordination

•      Manage end-to-end import shipments via sea, air, and courier freight.

•      Liaise with freight forwarders, shipping agents, and 3PL providers for timely delivery.

•      Coordinate with CHA (Customs House Agent) for smooth customs clearance.

•      Monitor shipment tracking and ensure timely arrival at destination warehouses.

•      Handle issues related to port delays, demurrage, and freight discrepancies.

•      Negotiate freight rates and optimize logistics costs.

3. Documentation & Compliance

•      Prepare, verify, and process all import documentation: Bill of Lading (BL), Airway Bill (AWB), Commercial Invoice, Packing List, Certificate of Origin, Insurance Certificate, and others.

•      Ensure compliance with customs regulations, DGFT norms, and EXIM policies.

•      Handle HS Code classification, import duty calculation, and duty drawback claims.

•      Maintain accurate records for all imports for audit and regulatory compliance.

•      Coordinate with customs authorities for advance bill of entry and duty payments.

•      Manage documentation for special import licenses, EPCG, Advance Authorisation, and FTA benefits.

4. Coordination & Reporting

•      Liaise with internal teams including Accounts, Stores, Quality, and Production for smooth material receipt.

•      Maintain import MIS reports, shipment trackers, and cost analysis sheets.

•      Provide regular updates to management on import status, costs, and vendor performance.

Resolve disputes with suppliers, freight partners, or customs authorities.