IT Executive

1. IT Infrastructure Management

Maintain and manage all computers, servers, networks, and storage systems used in the office.

Ensure smooth connectivity for LAN, Wi‑Fi, printers, and plotters.

Oversee data backup, recovery, and cloud storage systems.

Maintain and manage active and passive servers.

2. Software Installation & Support

Install, configure, and update design software such as AutoCAD, Revit, SketchUp, Rhino, Lumion,

Photoshop, etc.

Troubleshoot software crashes, license issues, and performance problems.

Ensure software version compatibility across all systems and teams.

Maintain inventory and records of all software licenses.

3. System Security & Data Protection

Implement and manage antivirus software, firewalls, and access controls.

Protect sensitive project files and client data from cyber threats.

Conduct regular data backups and ensure recovery systems are functional.

4. User Support & Troubleshooting

Provide technical assistance to architects, designers, and administrative staff.

Ensure quick resolution of IT issues to minimize downtime during critical project phases.

5. Network Administration

Manage active and passive network servers, routers, switches, and internet connections.

Monitor network performance and troubleshoot connectivity or speed issues.

Coordinate with ISPs and IT vendors when required.

Handle IT-related procurement and vendor management, including arranging multipl

6. Hardware Management

Maintain, service, and repair computers, printers, plotters, and scanners.

Recommend and procure new IT equipment based on project and office requirements.

Manage asset inventory for all IT hardware and software licenses.

7. BIM & Collaboration Support

Support BIM workflows and ensure seamless collaboration among project teams.

Set up and manage shared drives and cloud collaboration tools such as BIM 360, Autodesk Docs, and

Revit Server.

8. IT Policy & Process Development

Develop and enforce IT usage policies, including file‑naming conventions and data storage

protocols.

Ensure compliance with company and client IT standards.

Train staff on cybersecurity best practices, new software tools, and data protection measures.

9. Software Coordination

Monitor software license renewals, upgrades, and related troubleshooting.

10. Innovation & System Upgrades

Stay updated with emerging technologies in architecture and design, including AI tools, VR/AR

visualization, and cloud rendering.

Recommend and implement IT solutions to improve efficiency and collaboration.

11. Printing & Document Handling

Manage printing of all office documents.

Upload, scan, and archive required documents.

12. Hardware Repairs

Repair and coordinate servicing of all IT hardware.

13. Data Backup & Compliance

Ensure automated daily backups of all critical data.

Define and document backup locations, frequency, and retention periods.

Establish recovery procedures for data loss, system failures, or cyber incidents.

Conduct periodic verification of backup integrity.

Ensure data compliance across all users in the organization.

14. File Management & Sharing

Ensure proper file sharing, saving, and standardized folder‑naming practices.

Manage secure file access for employees working from home.

15. Work Delegation Support

Assist in IT‑related delegation and access control for assigned tasks.

16. IT Consultancy

Provide IT consultancy services, including preparation of SLDs for new and existing projects or

establishments.

17. E‑Tendering & Online Portals

Support e‑tendering processes and documentation.

Maintain updated records of online tenders and regularly track their status.

18. Email & Communication Support

Monitor and assist with official email systems as required.

19. User & Access Management

Create user IDs and system access for new joinees.

Manage user data for interns and employees on the server.

Allocate and manage file server/Synology server access rights without affecting other users or

systems.

20. HR & Administrative IT Support

Provide attendance reports from the software to the HR Manager on a regular basis.

Report suspicious activities or security breaches immediately to the HR Manager or authorized

personal. It defines the comprehensive scope and responsibilities of the IT Executive to ensure

smooth, secure, and efficient IT operations at Kapoor and Associates.