Secretary / Executive Assistant

We are looking for a smart, organized, and trustworthy Personal Secretary to assist in managing daily business operations, schedules, communications, and coordination work. The candidate should be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently.

This role requires excellent communication skills, professionalism, confidentiality, and strong coordination abilities.

• Key ResponsibilitiesAdministrative & Personal AssistanceManage daily schedules, meetings, and appointments
• Handle phone calls, emails, and business communications
• Maintain records, documents, and important files
• Coordinate with staff, vendors, factories, and clients
• Assist in travel planning and bookings when required
• Prepare reports, quotations, invoices, and basic documentation
• Business Operations SupportFollow up on orders, dispatches, and returns
• Coordinate with factory and warehouse staff
• Maintain records of expenses and operational activities
• Assist in managing online business operations
• Ensure smooth coordination between departments
• Communication & CoordinationAct as a point of contact between management and team members
• Handle professional communication with clients and suppliers
• Take meeting notes and maintain task follow-ups
• Ensure timely completion of assigned tasks
• Additional ResponsibilitiesMaintain confidentiality of business information
• Assist in organizing events, meetings, or exhibitions
• Support in social media or basic online coordination if required
• Perform other administrative tasks assigned by management