Executive Assistant To Managing Director (EA To MD)

About the Role:

Algoji Enterprises Pvt. Ltd. is looking for a highly organized, mature, proactive and trustworthy Executive Assistant to the Managing Director.

This is one of the most important positions within the organization. The selected candidate will work directly with the Managing Director and act as the primary coordination point across various business functions.

This role requires someone who enjoys taking ownership, solving problems, learning continuously and building systems rather than simply following instructions.

Key Responsibilities Executive Support

• Manage the Managing Director’s calendar, meetings and travel plans.

• Organize daily priorities and ensure timely follow-ups.

• Prepare meeting agendas, Minutes of Meetings (MoM) and action trackers.

• Draft professional emails, reports and business correspondence.

• Represent the Managing Director in communications whenever required.

Business CoordinationCoordinate on behalf of the Managing Director with:

• Clients

• Investors

• Technology Team

• Marketing Team

• Sales & Marketing Agencies

• Chartered Accountant (CA)

• Legal Consultants

• Vendors

• Business Partners

• Service Providers

• Internal Team Members

HR & Administration

• Coordinate recruitment activities.

• Schedule interviews.

• Follow up with candidates.

• Maintain employee documentation.

• Coordinate onboarding activities.

• Assist in HR and office administration.

Accounts & Finance Coordination

• Coordinate with the Chartered Accountant.

• Maintain expense records and trackers.

• Track invoices and payments.

• Coordinate GST, accounting and financial documentation.

• Prepare Excel-based MIS and reports.

(No accounting expertise is mandatory. Training will be provided wherever required.)

Research & Strategy

• Conduct business research.

• Perform market and competitor analysis.

• Collect information for management decisions.

• Prepare presentations and reports.

• Research new business opportunities.

AI & ProductivityThe candidate should be comfortable using AI tools such as:

• ChatGPT

• Microsoft Copilot

• Google Gemini

• Excel

• PowerPoint

• Google Workspace

• Canva

The ability to quickly learn new software and use technology to improve productivity is highly preferred.

Travel Requirement (Mandatory)Frequent business travel across India is an essential part of this role.

The selected candidate should be fully comfortable travelling with or on behalf of the Managing Director for:

• Business Meetings

• Client Meetings

• Investor Meetings

• Exhibitions

• Conferences

• Partner Meetings

• Official Events

Multi-day outstation travel will be required whenever business demands.

Required Skills

✔ Excellent English Communication

✔ Excellent Hindi Communication

✔ Strong Email Writing

✔ MS Excel

✔ PowerPoint

✔ Google Workspace

✔ AI Tools

✔ Research Skills

✔ Documentation

✔ Time Management

✔ Multitasking

✔ Problem Solving

✔ Follow-up Skills

✔ Presentation Skills

✔ Professional Etiquette

Ideal CandidateWe are looking for someone who is:

• Smart

• Mature

• Energetic

• Presentable

• Highly Organized

• Trustworthy

• Loyal to the Organization

• Extremely Confidential

• Positive Attitude

• Quick Learner

• Self-Motivated

• Comfortable Taking Ownership

• Calm Under Pressure

• Solution-Oriented

• Comfortable Working Directly with Senior Management

• Interested in Building a Long-Term Career

Preferred QualificationBachelor’s or Master’s Degree in any discipline.

Preferred Background:

• MBA

• Business Administration

• Mass Communication

• Public Relations

• Marketing

• Corporate Communication

• Psychology

Relevant experience and maturity will be preferred over educational qualifications.

ExperiencePreferred: 2-5 Years

Exceptional freshers with excellent communication, maturity and learning ability may also be considered.

Working Days: Monday to Saturday

Benefits

• Directly work with the Managing Director.

• Exposure to business strategy and decision making.

• Opportunity to work across multiple business functions.

• Fast career growth.

• Performance-based salary increments.

• Long-term leadership opportunities.

• Learning-focused startup environment.

Performance Incentives Apart from fixed salary, additional incentives may be offered based on:

• Quality of execution

• Ownership

• Timely completion of tasks

• Process improvements

• Business coordination

• Special projects

• Overall contribution to the organization