Office Admin

Core Responsibilities:

• Office Operations: Oversee daily administrative workflows, maintain organized physical/digital filing systems, and ensure the office is fully stocked and operational.
• Communication & Correspondence: Act as the primary point of contact by answering phone calls, responding to emails, and directing inquiries to the appropriate departments.
• Scheduling & Travel: Manage calendars, coordinate internal/external meetings, avoid booking conflicts, and organize travel logistics.
• Financial & Bookkeeping: Assist with basic accounting tasks, process invoices, track expenses, and manage accounts payable/receivable.
• Vendor & Facility Management: Liaise with vendors, order office supplies, and coordinate with building maintenance to ensure a safe, clean, and functional work environment.
• HR & Onboarding Support: Assist the management by maintaining personnel records, scheduling interviews, and helping onboard new employees with Offer/ joining Letter.

Key Skills:

• Organization & Time Management: High-level multitasking abilities to prioritize urgent tasks and meet daily deadlines.
• Tech Proficiency: Mastery of office software like the Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and ability to adapt to online tools & apps.
• Communication Skills: Strong written and verbal communication skills to interact professionally with clients and staff.
• Confidentiality: Strict adherence to handling sensitive company, financial, and personnel information securely.