Operations And Accounts Executive

Key Responsibilities

Dispatch & Logistics

• Prepare customer invoices and dispatch documents.
• Coordinate with production and stores to ensure timely dispatch of materials.
• Prepare packing lists, shipping labels, courier documentation, and e-way bills (where applicable).
• Track shipments and maintain dispatch records.
• Coordinate with logistics partners and customers regarding deliveries.

Purchase & Procurement

• Generate Purchase Orders (POs) for approved vendors.
• Coordinate with suppliers for quotations, deliveries, and documentation.
• Follow up on pending purchase orders and vendor commitments.
• Maintain vendor records and procurement documentation.

Inventory & Stores

• Maintain accurate stock and inventory records.
• Record inward and outward material movement.
• Perform periodic stock reconciliation and physical verification.
• Coordinate with production to ensure inventory availability.
• Identify inventory discrepancies and assist in corrective actions.

Accounts & Documentation

• Generate customer invoices in accounting software.
• Record purchase invoices and expenses.
• Maintain proper documentation for all financial transactions.
• Coordinate with the Chartered Accountant for GST, TDS, statutory filings, and compliance requirements.
• Maintain up-to-date books of accounts and supporting records.
• Assist in payment tracking, receivables, and vendor reconciliations.

Operations Support

• Maintain organized records of purchase orders, invoices, delivery challans, GRNs, and inventory reports.
• Prepare operational MIS reports as required.
• Coordinate between procurement, production, accounts, and management to ensure smooth business operations.
• Continuously improve documentation, inventory accuracy, and operational processes.