Personal Secretary To Managing Director

Personal Secretary to Managing DirectorJob Type: Full-Time, In-Office

Location: Noida

Working Hours: Monday to Saturday | 9:00 AM – 6:00 PM (Flexibility may be required based on business needs.)

Job Summary Algoji Enterprises Pvt. Ltd. is looking for a highly organized, proactive, intelligent and trustworthy Personal Secretary to the Managing Director who can work closely with the Managing Director in a dynamic and fast-paced business environment.

This is a high-responsibility role that goes far beyond routine secretarial work. The selected candidate will act as the primary coordination point for the Managing Director across business operations, executive coordination, HR, administration, marketing, research and strategic initiatives.

The ideal candidate should possess excellent communication skills, strong organizational abilities, emotional maturity and the confidence to independently handle multiple responsibilities while maintaining complete confidentiality and professionalism.

This position offers a unique opportunity to work directly with senior leadership and gain exposure to various aspects of business management, decision-making and company operations.

Primary Responsibility – YouTube & Digital Brand Management

The selected candidate will be responsible for managing and growing the company’s digital presence.

• Responsibilities include:Manage the complete YouTube channel operations.
• Plan, coordinate and publish engaging content.
• Coordinate with management and internal teams for new content ideas.
• Assist in video planning, scripting, editing and publishing.
• Manage thumbnails, titles, descriptions and publishing schedules.
• Monitor analytics and prepare performance reports.
• Increase audience engagement and subscriber growth.
• Explore monetization opportunities including sponsorships, partnerships and brand collaborations.
• Manage social media platforms including YouTube, Instagram, Facebook and LinkedIn.
• Coordinate promotional campaigns and digital marketing activities.
• Executive & Personal Support to Managing DirectorManage the Managing Director’s calendar, meetings and appointments.
• Organize travel plans, itineraries and meeting schedules.
• Draft professional emails, presentations, reports and business correspondence.
• Prepare Minutes of Meetings (MoM) and maintain action trackers.
• Prioritize daily work and ensure timely follow-up on important tasks.
• Coordinate with internal teams to ensure smooth execution of management decisions.
• Assist the Managing Director in organizing priorities and reducing operational workload.
• Handle confidential information with the highest level of discretion and integrity.
• Be available to accompany the Managing Director during business meetings, conferences, exhibitions and official travel whenever required.

Business Operations & CoordinationCoordinate on behalf of the Managing Director with:

• Clients
• Investors
• Technology Team
• Marketing Team
• Sales Team
• Sales & Marketing Agencies
• Chartered Accountant (CA)
• Legal Consultants
• Vendors
• Business Partners
• Consultants
• Internal Teams
• Service Providers

Ensure timely communication, follow-ups and execution of assigned work.

• HR, Administration & Office ManagementCoordinate recruitment activities and interview scheduling.
• Maintain employee documentation.
• Support onboarding and HR administration.
• Organize webinars, meetings and business events.
• Coordinate office administration and vendor management.
• Assist in creating SOPs, reports and documentation.
• Support management in day-to-day administrative operations.
• Accounts & Legal CoordinationCoordinate with the Chartered Accountant for routine accounting documentation.
• Maintain expense records and payment trackers.
• Track invoices and business-related documentation.
• Coordinate with legal consultants for agreements, contracts and compliance documentation.
• Maintain organized records of important business documents.

(Professional accounting knowledge is not mandatory. Training will be provided wherever required.)

• Research, AI & ProductivityConduct market research and competitor analysis.
• Research new business opportunities and strategic initiatives.
• Prepare professional presentations, reports and business documents.
• Use AI tools to improve productivity and efficiency.
• Generate Excel reports, dashboards and management presentations.
• Learn and adopt new technologies as required.
• Skills RequiredExcellent verbal and written communication in English and Hindi.
• Strong organizational and multitasking skills.
• Professional email writing.
• Excellent MS Excel and PowerPoint skills.
• Strong presentation and documentation skills.
• Video editing and Canva knowledge.
• Research and analytical ability.
• AI productivity tools (ChatGPT, Gemini, Microsoft Copilot, etc.).
• Social media management.
• Problem-solving and execution mindset.

Travel RequirementFrequent travel across India is an important part of this role.

The selected candidate should be fully comfortable travelling with or on behalf of the Managing Director for:

• Client Meetings
• Business Meetings
• Investor Meetings
• Conferences
• Exhibitions
• Official Events
• Business Visits

Multi-day outstation travel may be required based on business requirements.

Ideal CandidateWe are looking for someone who is:

• Smart and proactive.
• Professionally presentable.
• Highly organized and detail-oriented.
• Trustworthy with a strong sense of confidentiality.
• Emotionally mature and dependable.
• Excellent at planning and follow-ups.
• Comfortable handling multiple priorities simultaneously.
• A quick learner with a growth mindset.
• Solution-oriented and capable of taking ownership.
• Comfortable working directly with senior leadership.
• Interested in building a long-term career with the organization.
• What We OfferDirect exposure to the Managing Director and leadership team.
• Opportunity to learn multiple business functions.
• Hands-on experience in business operations, HR, marketing and executive management.
• Fast career growth based on performance.
• AI-driven work environment.
• Performance-based recognition and incentives.
• Opportunity to contribute to the growth of a rapidly expanding FinTech company.

Compensation

Salary: ₹34,000 – ₹45,000 per month (Based on experience, communication skills and overall suitability.)

Additional Benefits:

• Performance-Based Incentives
• Annual Performance Review
• Career Growth Opportunities
• Leadership Exposure
• Professional Development & Learning