Secretary / Executive Assistant

Selected candidate's day-to-day responsibilities include:

1. Maintain and update Excel sheets, trackers, and basic reports as per the founder's instructions.

2. Perform basic financial calculations, including EMI, ROI, and other simple analyses using financial tools and calculators.

3. Manage day-to-day administrative tasks such as scheduling meetings, calendar management, call coordination, reminders, and follow-ups.

4. Prepare, format, and organize proposals, reports, presentations, and other business documents using Microsoft Word, PowerPoint, and PDF tools.

5. Coordinate professionally with clients, vendors, and internal stakeholders through phone calls, emails, and messaging platforms.

6. Support marketing initiatives by scheduling social media posts and assisting with publishing blog and marketing content.

7. Conduct online research and handle ad hoc business tasks, including appointment bookings and basic documentation.

8. Maintain digital and physical records, organize documents, and ensure meeting materials are prepared in advance.

9. Learn and adapt to new tools, processes, and templates while continuously improving recurring workflows.

Other requirementsRequirements:

1. Professional, well-groomed, and presentable, with formal office attire suitable for client-facing and executive support roles.

2. Pleasant, confident, and polite communication skills, both over calls and in person.

3. Open to feedback, eager to learn new tools, and adaptable to different ways of working.

4. High level of ownership, reliability, and discretion while handling confidential and financial information.

5. Positive attitude with a strong willingness to learn and grow.

6. Basic proficiency in Microsoft Excel, Word, PowerPoint, and document management.

7. Good organizational, time management, and multitasking skills.

8. Comfortable learning and using AI tools such as ChatGPT and Claude.

9. Willingness to work from the Noida office from Monday to Friday, 12:00 PM to 7:00 PM, with flexibility to work until 8:00 PM when required.

10. No prior cybersecurity knowledge is required; candidates should be willing to learn about the industry.